PHILANTHROPY ADMINISTRATIVE COORDINATOR

Responsibilities

• Serve as a project manager, perform data entry and key updates in development database, enter contact reports and proposals, update/monitor next steps and strategy.
• Manage calendars and schedule internal and external meetings. Coordinate meeting logistics and resolve complex problems as they arise.
• Book travel, create itineraries, prepare materials and professionally communicate with key stakeholders.
• Prepare correspondence (confidential and non-confidential), briefings, presentation materials, agendas, reports, event materials and other documents and communications for internal and external audiences.
• Manage budget and expenditures. Process reimbursements and code expenses for development team in accordance with travel and expenditure policy.
• Serve as a liaison between key teams within philanthropy to request and provide relevant information for briefings and meetings.

Requirements

• Bachelor’s Degree or equivalent experience preferred.
• Minimum five years’ experience with administrative support, preferably in a fundraising setting.
• Exemplary attention to detail and process.
• Demonstrated experience should include – management of highly sensitive information, management of overlapping priorities, independent project work, and facilitation of communication between numerous parties both internal and external.
• Excellent communication skills (both written and oral) evidenced by background in preparing comprehensive reports and executive summaries incorporating complex, highly technical information.
• Highly developed organizational and leadership skills.
• Demonstrated computer competency and preferably knowledge of Microsoft Office professional systems and other development systems.
• Project management skills involving complex variables and project deadlines.

Details of established essential functions

Details of established essential functions for this position will be addressed/discussed during the interview process.

On-Campus Position Information

• On-campus position requiring a minimum of 4 days per week working onsite from our La Jolla campus, with flexibility to work 1 day per week remotely from home.

Compensation and Benefits

• The expected hiring range for this position is $26.00 to $30.25/hourly, commensurate with experience.
• Comprehensive Benefits Include:
• Employer Contributed Retirement Plan – Depending on eligibility, employees receive an employer contributed retirement plan (no employee contribution required) and the option to contribute to a 403(b) (which is similar to a 401(k) using your own pre or post-tax dollars)
• Full Suite of Health and Welfare plans including three medical plan options (including an HSA available option), dental, vision, life insurance, disability, EAP and more
• Access to Flexible Spending Accounts (Medical/Dependent Care)
• Competitive vacation and sick leave policies
• Free, on-site parking