Pharmacy Operations Manager

Responsibilities

• Ensures efficient pharmacy workflow and a positive patient experience.
• Serves as a full-time certified pharmacy technician.
• Operates pharmacy systems to obtain patient and drug information and process prescriptions.
• Supervises pharmacy technicians and pharmacy cashiers within the guidelines of authorized company policies, laws, regulations and business ethics.
• Selects, schedules, and develops pharmacy technician personnel.
• Trains, coaches, and manages performance of pharmacy technicians.
• Makes decisions regarding performance management including discipline and termination.
• Engages customers and patients by greeting them and offering assistance with products and services.
• Resolves customer complaints and helps respond to customers’ requests in a timely manner.
• Develops strong relationships with customers by anticipating customer needs and proactively offering services.
• Enhances customer experience by increasing focus on healthcare services.
• Assists pharmacist in delivering patient care including patient registration, prescription data entry, preparation of medications for patients, counting, and verifying (where allowed by law).
• Completes patient and physician calls under the supervision of a pharmacist (where allowed by law).
• Assists with healthcare service offerings including administering vaccines, health screenings, and any health services allowed by law.
• Prepares, and files reports and records required by the company and various government agencies.
• Manages core pharmacy workflow and drives excellence in pharmacy operations.
• Coordinates and organizes pharmacy daily schedule of activities.
• Recommends allocation of pharmacy hours.
• Ensures the pharmacy is clean, neat, orderly, and stocked with adequate supplies.
• Exercises independent judgment to ensure compliance and execution of all business administrative activities and pharmacy inventory management tasks that do not require pharmacist licensure.
• Manages annual inventory preparation.
• Communicates prescription errors to the accountable pharmacist, and adheres to Company policies and procedures in relation to pharmacy errors and the Continuous Quality Improvement Program.
• Ensures the accurate processing of insurance claims to resolve customer issues and prevent payment rejections.
• Follows-up with insurance companies as well as medical providers and conducts or participates in 3rd party audits.
• Supports Store Manager and Pharmacy Manager in analyzing and seeking to improve pharmacy financials, operational quality and customer service.
• Manages Community Outreach Portal and coordinates and, at the direction of the Pharmacy Manager, assigns pharmacists to off-site immunization clinics and community events.
• Buils and sustains relationships with retail partnerships.

People & Performance Management

• Leads performance management of technicians including making decisions and recommendations regarding discipline and termination.
• Holds technician accountable for attendance and timeliness.
• Maintains and improves performance of pharmacy through team member engagement and action planning.
• Identifies gaps in pharmacy operations knowledge among team members and supports those team members in their training, either through hands-on training or assignment of learning modules.
• Monitors and holds pharmacy technicians accountable for timely training completion.
• Follows established policies and procedures set by the company for scheduling and training.
• Ensures proper procedures are followed for selection, recruitment, record retention, and training as required by Company policy and local, state and federal laws.

Training & Personal Development

• Maintains PTCB certification through the designated PTCB training program and/or state required certification/registration.
• Enhances current knowledge and skills related to pharmacy and healthcare.
• Obtains necessary certifications, education credits and training such as LTMP e-modules as required by the Company.
• Follows performance improvement plans offered by Pharmacy Manager.
• Solicits for constructive feedback and leverages Healthcare Supervisor as mentor and coach for professional development.