Pharmacy Buyer and Analyst/On Site

Essential Job Functions

• Process purchase orders and requisitions and place orders with vendors.
• Support pharmacy administration with vendor selection and product information.
• Ensure orders comply with existing contracts when applicable.
• Research and identify optimal sources, pricing, and cost-saving opportunities.
• Aid in evaluating alternative products and suppliers as requested.
• Ensure compliance with the Drug Supply Chain Security Act (DSCSA).
• Identify medications requiring ordering and restocking.
• Communicate drug shortages, recalls, and supply issues.
• Perform purchasing and inventory control functions, including repackaging, expiration monitoring, storage, and security.
• Prepare, package, and label medications as needed.
• Maintain knowledge of drug properties to ensure proper handling and storage (e.g., refrigeration, light sensitivity, hazardous materials).
• Process wholesaler invoices and coordinate with accounts payable.
• Manage pharmacy returns and credits.
• Utilize computer systems for purchasing, communications, reporting, and data exchange.
• Serve as a liaison between IT, Revenue Cycle and Pharmacy Services for medication build processes.
• Coordinate inter-pharmacy drug transfers in compliance with 340B and DSCSA requirements.
• Assist with preparation and execution of year-end inventory.

340B Program & Compliance

• Collaborate with 340B Analysts to optimize program performance and ensure compliance.
• Log manual invoices for vendors outside of primary wholesaler.
• Manage manufacturer vs. wholesaler NDC requirements and restrictions.
• Maintain EHR drug dictionary rules, pricing, and modifiers related to 340B and Chargemaster.
• Monitor 340B purchasing accounts and utilization for accuracy and compliance.
• Perform internal and external audits to validate processes and compliance.

Operations, Systems & Reporting

• Serve as liaison between IT, Revenue Cycle and Pharmacy Services for medication build processes.
• Collaborate with leadership to optimize automated dispensing systems (e.g., inventory levels, stockouts, PAR levels).
• Manage pharmacy automation systems and reporting functions.
• Support Pharmacy Charge Description Master (CDM) maintenance.
• Review daily charges and rejections, resolve discrepancies, and monitor trends.
• Function as finance liaison for formulary changes, charge reconciliation, and pricing updates.
• Create reports, dashboards, and data visualizations for monitoring and analysis.
• Prepare and distribute monthly, quarterly, and annual reports.
• Afford assistance with budgeting, expense tracking, and financial reporting.

Administrative & General Duties

• Participate in hospital committees and collaborate with departments and external partners.
• Develop, maintain, and communicate policies related to pharmacy revenue integrity and 340B.
• Afford assistance with clinic inspections to ensure proper medication storage and control.
• Maintain required competencies and perform duties of a Certified Pharmacy Technician as needed.
• Ensure work areas remain clean, organized, and compliant with safety standards.
• Maintain confidentiality.
• Perform additional duties as assigned.