Personnel and Payroll Coordinator

About the role

The Personnel and Payroll Coordinator under the general supervision of the Assistant Manager, Personnel & Payroll (AMPP), supports the Business Operations Team in the Office of the Executive Vice Chancellor and Provost. This role involves administering personnel, payroll, and timekeeping for various academic, staff, and student employees.

Responsibilities

• Processes personnel/payroll transactions, and manages monthly and biweekly payroll cycles for academic, staff, and student employees.
• Serves as a primary preparer in UCPath for select units and coordinates with the personnel and payroll team for other units.
• Ensures proper authorizations and approvals are obtained prior to submitting actions in UCPath.
• Researches and resolves complex and exceptional personnel and payroll issues.
• Manages the work-study program for students employed within the units, including updating job descriptions, maintaining time records, and completing payroll transactions.
• Coordinates the continuous hire of work-study students throughout the year for select units within the office.
• Monitors leave accruals for employees and processes corrections as needed.
• Interprets and applies appropriate University policies regarding use of compensatory, holiday, vacation, administrative leave and sick leave, and complete payroll deduction/adjustments where appropriate.
• Supports the hiring and separation of staff, academic personnel, and student employees, providing administrative support to unit supervisors for recruiting, hiring, and separation of employees.
• Provides guidance to new student employees during the hiring process.
• Maintains data integrity across the division and Human Resources office, ensuring compliance with policies, collective bargaining agreements, and applicable laws.

Requirements

• Bachelor's Degree required in a related area and / or equivalent experience / training.
• 2+ years administrative experience.
• 2+ years experience in payroll/personnel operations.
• Demonstrated strong organizational skills with the ability to work on multiple projects with conflicting deadlines and to work efficiently with frequent interruptions.
• Prominent track record of solid communication and interpersonal skills to communicate effectively both verbally and in writing with a variety of people.

Qualifications

• Working knowledge of UCPath, Timekeeping, and FinHub.
• Proficient in Zoom, Google Suite and Microsoft Office applications.

Skills

• Strong organizational and time management skills.
• Ability to work independently and manage multiple projects simultaneously.
• Excellent communication and interpersonal skills.
• Knowledge of UCPath, Timekeeping, and FinHub.
• Proficiency in Zoom, Google Suite, and Microsoft Office applications.

Benefits

UC Santa Barbara offers a comprehensive benefits package that includes excellent retirement and health benefits, among others. Employees also enjoy a supportive work environment that values diversity and inclusion.

Pay

The budgeted salary range for this position is $34.20 to $36.83/hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University.

Schedule

Monday - Friday, 8am-5pm.