Personal Executive Assistant to CEO & C-Suite

Key Responsibilities

• Manage complex calendars for the CEO and C-Suite team across multiple time zones
• Coordinate internal and external meetings, ensuring schedules are optimized and conflicts are resolved quickly
• Serve as a trusted gatekeeper and point of coordination for executive scheduling needs
• Prepare leadership for daily meetings, travel, and priority engagements
• Travel Coordination:
• Arrange domestic and international travel for the CEO and C-Suite team
• Manage detailed travel itineraries, including flights, hotels, ground transportation, visas as needed, and last-minute changes
• Ensure smooth travel logistics and contingency planning for executive movement
• Expense Management & Administration:
• Prepare and submit expense reports accurately and on time
• Track receipts, reconcile travel and business expenses, and ensure compliance with company processes
• Office & In-Person Support:
• Be physically present when our CEO is in town and on various other occasions to help maintain office readiness, organization, and cleanliness
• Support executive and guest visits in the DC office, particularly when visitors are onsite and the assistant is needed to coordinate logistics
• Manage our wework site, office snacks, drinks, team building events, dinner reservations, etc.

Qualifications

• Proven experience supporting a CEO, senior executive, or C-Suite team in an executive assistant or personal assistant capacity
• Exceptional calendar management and travel coordination skills
• Experience handling expense reporting and executive administration
• Strong ability to manage multiple priorities with speed, accuracy, and professionalism
• Highly responsive and comfortable working in a role that requires 10-hour daily availability
• Strong communication skills, both written and verbal
• High degree of discretion, confidentiality, and sound judgment
• Comfortable with frequent short notice travel and changing schedules
• Ability to work across international time zones and executive travel demands

Required Competencies

• Experience supporting global executives or international leadership teams
• Strong executive presence and interpersonal skills
• Able to anticipate needs before they arise
• Comfortable working independently while staying closely aligned with executive priorities
• Detail-oriented, dependable, and calm under pressure

Coreview Values

• Ownership Mindset: Take ownership. Drive outcomes.
• One Team: One team, one goal, embracing diversity - to achieve more together.
• Velocity: Decide fast. Deliver fast. Repeat.
• Continuous Improvement: Curiosity drives us. We challenge the status quo.
• Customer First: Listen deeply. Solve boldly.
• Resilience: Steady under pressure.

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