Personal Assistant to the CEO

What You Will Do (Key Responsibilities)

• Executive Calendar & Diary Management: Act as the gatekeeper for the CEO's schedule, confidently managing complex calendars, booking appointments, prioritizing time-sensitive requests, and resolving scheduling conflicts.
• Travel & Logistics Coordination: Organize and manage comprehensive travel itineraries, lodging, and logistics for senior leadership and project teams.
• Clerical & Administrative Duties: Handle daily clerical tasks including drafting professional correspondence, preparing high-priority documents, data entry, digital filing, and meticulous record keeping.
• Meeting & Project Triage: Assist with meeting preparation, record concise meeting notes, clearly document action items, and proactively follow up with team members to ensure crucial organizational deadlines are met.
• Workflow Optimization: Collaborate with diverse stakeholders across our People and Systems Engines to streamline internal communications and maintain a highly organized, efficient workspace.
• Discretion & Confidentiality: Manage sensitive business information and executive data with absolute discretion, maintaining a high level of professionalism at all times.

Qualifications & Requirements

• Proven Experience: Previous experience in an administrative, personal assistant, or executive assistant role is highly preferred. Relevant education or training in business administration is a plus.
• Elite Organization & Time Management: Exceptional ability to prioritize a heavy task list, manage multiple shifting deadlines, and maintain extreme attention to detail.
• Advanced Diary Management: Strong proficiency in coordinating multi-stakeholder meetings, events, and complex schedules using digital tools.
• Excellent Communication: Top-tier written and verbal communication skills with a polished, service-oriented approach to internal and external stakeholders.
• Software Proficiency: Solid hands-on experience with common office software, including email clients, digital calendars, word processors, spreadsheets, and task management systems.
• On-Site Alignment: Comfort working entirely on-site in a fast-paced environment, maintaining high reliability, and demonstrating a strict respect for confidentiality.