Personal Assistant to Chief Executive Officer

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Prioritize and respond to communications on behalf of the CEO when appropriate
• Coordinate business appointments, conferences, and executive events
• Prepare agendas, briefing materials, expense reports, and follow-up items
• Serve as gatekeeper and liaison with executives, investors, advisors, and external partners

Personal & Lifestyle Management

• Cover personal appointments, reservations, and household schedules
• Oversee luxury travel arrangements including flights, hotels, ground transportation, visas, and itineraries
• Manage gifting, special events, and personal logistics
• Handle personal shopping, sourcing, and vendor coordination
• Support relocation, property oversight, and residence management as needed

Administrative Operations

• Maintain confidential files, records, and sensitive information
• Own the management and operations of the business office; coordinating with cleaning company, stocking and ordering supplies
• Process invoices, reimbursements, and basic bookkeeping support
• Conduct research and prepare summaries or recommendations
• Create systems and workflows to improve organization and efficiency
• Auxiliary with special projects and ad hoc requests with urgency and professionalism