Personal Assistant to CEO

About the role

We are hiring an on-site, part-time Personal Assistant to work directly out of the CEO's office in Westfield, NJ. This is a hands-on, in-person support role focused on bringing order to the physical space and taking care of the day-to-day essentials so the CEO's time and environment stay clear and productive. You will spend your afternoons cataloguing and organizing the office, moving and setting up items, scanning and filing documents (both physically and digitally), helping care for the CEO's dog, Apollo, and keeping food and meals handled. This is a trusted role in a personal, on-site environment — reliability, discretion, and follow-through matter more than experience. You don't need to be told twice, you don't leave a job half-finished, and you treat the CEO's space, belongings, and pet as if they were your own. Reports to: CEO (Mike Buontempo). Location: In‑Person — Mike's Office (Westfield, NJ).

Responsibilities

• Catalogue and inventory items throughout the office — equipment, supplies, documents, and personal items — so everything has a known place and can be found quickly
• Create and maintain a simple, consistent labeling and organization system for shelves, storage, drawers, and supply areas
• Keep the office orderly and clutter-free on an ongoing basis, resetting spaces to their organized state at the end of each shift
• Track supplies and flag items that are running low so they can be reordered before they run out
• Move, arrange, and set up items, boxes, furniture, and equipment around the office as directed
• Help with reorganizing, staging, or clearing spaces — including packing, unpacking, and relocating items
• Handle physical setup and breakdown tasks safely and carefully, protecting both the items and the space
• Assist with deliveries, returns, and getting items where they need to go
• Scan documents, receipts, mail, and other materials accurately and legibly
• Store items in the correct place — either filed physically in a labeled system or saved digitally to the correct Google Drive folder with correct naming
• Maintain a clean, retrievable filing system so any document can be located on request
• Keep digital folders organized and consistent, matching the company's naming and version conventions
• Help care for Apollo (the CEO's dog) during