Personal Assistant

About the role

The Personal Assistant supports the Company’s Co-Founder by performing a variety of administrative tasks, including managing calendars, making travel arrangements, and handling day-to-day tasks to allow the executive to focus on strategy and growth. This is a high-trust position requiring confidentiality, reliability, and strong independent decision-making.

Responsibilities

• Support the Co-Founder with daily operations, project coordination, communications, and administrative execution
• Handle select personal tasks to reduce executive cognitive load
• Manage calendars, scheduling, reminders, and time-blocking
• Assist with travel planning, reservations, and itineraries
• Coordinate appointments, scheduling conflicts, meetings, calls, and follow-ups
• Act as a point of contact for inbound communications when appropriate
• Draft, format, proofread, and organize documents and reports
• Track project timelines, deliverables, and outstanding tasks
• Draft and manage emails on behalf of the executive (as directed)
• Handle phone calls, scheduling requests, and general correspondence while maintaining professionalism and discretion
• Run business-related errands as needed
• Anticipate needs and proactively solve problems before they escalate

Requirements

• High school diploma required; bachelor’s degree preferred
• Minimum of five (2) years’ experience as a Personal Assistant or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities without constant oversight
• Comfortable operating in fast-moving, evolving environments
• Proficient with common productivity tools (email, calendars, documents, cloud storage)
• Ability to quickly learn new systems and workflows
• Proactive, detail-oriented, and solution-focused
• Calm under pressure and adaptable
• Strong interpersonal and customer service skills
• Microsoft Office proficiency; ability to learn other programs and software

Skills

• Exceptional organizational and time-management skills
• Strong written and verbal communication
• Ability to anticipate needs and act with minimal guidance
• Discretion and confidentiality
• Proactive problem-solving
• Adaptability in fast-paced environments
• Proficiency with productivity tools
• English required; bilingual (English/Spanish) desired