Permit Coordinator & Office Administrator

Job Type Full-time Description Sambatek, LLC is a professional services firm that specializes in civil engineering, planning, surveying, and environmental services. We serve public and private clients throughout the country with office locations in Minnesota and North Carolina. We embrace challenging projects and work hard to help our clients find success. Summary Sambatek is seeking a highly organized, detail-oriented Permit Coordinator & Office Administrator to support our Raleigh, NC office. This role is an opportunity to work alongside our engineering and project management teams to keep projects moving forward, coordinate permitting activities, and help maintain efficient office operations. From working with municipalities to secure project approvals to tracking project deliverables and supporting day-to-day office needs, you’ll play an important role in keeping our teams organized and our projects on schedule. We’re looking for a proactive problem-solver who enjoys working with people, takes pride in the details, and thrives in a collaborative, fast-paced environment. Work Location: On-site/in-officePay Rate Type: Hourly with overtime rate of 1.5x base pay for all hours worked over 40 in a week (Offered compensation will be based on location and individual qualifications) Responsibilities Permitting & Project Coordination: Coordinate and manage permitting activities with municipalities and other Authorities Having Jurisdiction (AHJs) to support project approvals and keep projects moving forwardPrepare, submit, and track permit applications, required documentation, and related approvalsCoordinate with project managers, engineers, architects, outside consultants, and municipal representatives to obtain necessary documents and resolve permitting questionsMaintain permitting records, project tracking tools, schedules, and reports to monitor application status, approval timelines, and upcoming deadlinesReview plans and project start packages for accuracy, including revision dates and required documentationCoordinate required inspections and follow up on outstanding approvals and documentationMaintain organized digital files for permits, site plan applications, project approvals, licenses, and other project recordsAssist with preparing entitlement documents, public hearing notifications, and presentation materials as neededSupport project management and engineering staff with deliverable tracking, schedule updates, scope of work documentation, and other project coordination needs Project & Administrative Support Assist with project accounting and financial tracking, including entering project financial information, preparing reports, monitoring project backlog, and supporting project managers with project-specific informationHelp maintain project schedules and internal deliverable trackers, ensuring dates and milestones are currentProcess client payments and coordinate with the Accounting team to ensure timely and accurate processingPrepare check requests and coordinate project-related paperwork and documentationMaintain project, proposal, and office records to ensure information is accurate, organized, and accessibleSupport license tracking, renewals, reporting, and related administrative requirementsCoordinate travel arrangements, training sessions, meetings, and appointmentsProvide general office support, including mail distribution, correspondence, document formatting, filing, supply ordering, and other administrative tasksAssist with internal communications and employee events, including staff celebrations, recognition activities, and company meetingsTake on additional projects and administrative responsibilities as needed to support the Raleigh office Requirements Associate or bachelor’s degree from an accredited university or technical college preferred; relevant experience may be considered in place of a degree1–3 years of experience in permitting, project coordination, or office administrationStrong organizational skills, attention to detail, and the ability to manage multiple prioritiesStrong communication and follow-up skills, with a positive, team-oriented, and service-focused approach Preferred Qualifications Experience in land development or the architecture, engineering, and construction (A/E/C) industryExperience working with municipalities, permitting agencies, or other regulatory authoritiesProficiency in Microsoft Office, particularly Word and Excel, with experience using PDF editing toolsFamiliarity with project management or CRM systems; experience with NewformaAbility to read and interpret blueprints, site plans, and plot plans Physical Demands and Work Environment Work is primarily performed in an office environmentAbility to occasionally move equipment/objects weighing up to 10 pounds Benefit Information Regular Full-time Employees Will Have Access To Medical, dental, and vision plansHSA and FSA optionsEmployer-paid short-term and long-term disability coverageEmployer-paid life insurance and accidental death & dismemberment insuranceEmployee assistance programVoluntary benefits such as additional life insurance coverage, accident coverage, and critical illness coveragePaid time off and holidaysRetirement 401(k) plan with company matchStarting January 1, 2026, eligible Minnesota employees will be covered under Minnesota Paid Family & Medical Leave (PFML), providing paid, job-protected time away from work for family, medical, or parental needs Sambatek, LLC is an equal opportunity employer and values diversity in its workforce. We select candidates without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, marital status, military status, and any other category protected by law.