Permit Coordinator

Hermanson Company is a standout Mechanical company that has been doing business in the Puget Sound area since 1979. Over the last four decades we have grown from a family owned sheet metal contractor to a partner led full service mechanical construction, design and maintenance provider playing a significant role in the U.S. national construction industry. By design, Hermanson is a special place to work. Our belief is that people do business with people they like. In keeping with that belief, we strive to hire and retain highly motivated people who are professional, ethically unwavering, and unrelenting in delivering quality results. We are focused on providing a workplace where high performance individuals come together to build dedicated teams driven to accomplish great things for our customers. People love working at Hermanson, because we all share the same Core Values:

• Clients First – Caring, win-win, value, quality and service attitude
• Family Matters - Safety, wellness, stability, enjoyment and balance
• Character Matters – Integrity, accountability, passionate, and caring
• Team - Trust, honesty, respect, reliable and inclusive
• Appreciate – Each other, our successes, and enjoy the journey
• Learn, Grow, Innovate – Challenge the status quo and always compete

About the role

This position owns the timely and accurate completion, organizing and submitting of Mechanical and Plumbing permits. This person will support the Project Managers and the Salespeople to ensure that the proper documentation and procedures are followed. Responsibilities include customer service, general clerical duties, and travel within King, Pierce, Thurston, and Snohomish counties. Additionally, this role will support the project management and field leadership groups with badging facilitation when required for construction projects.

Responsibilities

Permit Coordination

• Manage and oversee the mechanical permit application approval process, issuance of permits, plan submittals, plan processing, and the payment process.
• Research permit-related questions and serve as Hermanson’s primary contact with Permit Offices.
• Create and maintain working relationships with City Permit Offices to facilitate communication between those offices and Hermanson employees to solve permit-related issues.
• Travel to jurisdictions within the greater Puget Sound region for permit processing (mileage is reimbursed).
• Travel to project sites within the greater Puget Sound region for permit drop-off, if project deadlines and team capacity require (mileage is reimbursed).
• Coordinate the delivery of permits to field and/or Project Managers.
• Identify and recommend opportunities for improving efficiency as well as refining processes and procedures.
• Assist in ensuring timely processing of plans, permits, and applications.
• Manage and coordinate the routing and tracking of permits.
• Send necessary updates to the team regarding the status of permits, including extension and renewal deadlines.
• Work closely with the cities to understand both input and approval lead times.
• Review and approve proposed street addresses for planned construction projects.
• Manage all credit card payment receipts to ensure posting to the correct job in a timely manner.
• Update job folders with pertinent permit information.
• Maintain the permit log and Permit SharePoint page with application pending, upcoming and issued permits.
• Complete permit-related printing requests.
• The permit coordinator does not schedule or attend inspections.

Badging Coordination

• Submit badge applications on behalf of our field and office personnel when requested.
• Track the status of submitted badge applications and follow-up as needed.
• Work closely with the badging facilitators and the different locations to understand requirements to maintain an efficient badging flow.
• Coordinate with HR to facilitate background checks associated with the badging process.

Other Responsibilities

• Work with other Project Coordinators to assist with their duties if workload requires that you do so.

Requirements

• At least 3 years’ progressive experience in performing duties and responsibilities like those mentioned above.
• Strong motivational fit for mechanical systems, design, and construction.
• Strong written and verbal communication skills.
• Strong organization skills.
• Good computer skills, including MS Office Suite and the ability to navigate databases, enterprise systems, and online content with ease.
• Experience in a fast-paced business environment is preferred.
• Adept at handling objections and welcoming the teams/clients’ concerns to better understand what is needed to support them.
• Flexibility on hours and location of work is dependent on project requirements as determined by your supervisor.
• Must have the educational credentials to do the compositional and computational aspects of the job (high school degree/GED, with additional education being desirable).

Qualifications

• Positive attitude
• Supportive
• Motivated
• Team player
• Good listener
• Eager to learn
• Organized

Benefits

• Competitive pay with bonus opportunities
• Medical, prescription, dental & vision coverage with zero to low weekly premiums
• 401(k) with discretionary company match
• Generous paid time off (vacation, sick time, and paid holidays)
• Disability income protection
• Life insurance for employees and eligible dependents
• Optional added protection with critical illness and accident plans
• Career growth & development opportunities
• In-house training programs
• Certificate & tuition reimbursement
• Wellness program
• Employee Assistance Program (EAP)

Pay

$60,000 to $80,000 USD (varies depending on job-related knowledge, skills, and experience). WA Residents only.