Permit Coordinator

About the Role

GreenLite is seeking a Permit Coordinator to support the Operations team. In this role, you'll prepare, assemble, and submit commercial building permit applications, track submission progress, and assist with administrative tasks such as updating project statuses and managing files in our proprietary software, and ad-hoc regulatory research. You'll interact regularly with the Permit Operations team, clients, and local city/county building departments.

What You'll Work On

On any given day, you can expect to do the following key activities:

• Plan and Documentation Review: Prepare and submit permit applications, including detailed project plans, environmental impact assessments, and other necessary paperwork. Review plan packages for completeness and accuracy, organize compliance documentation, and ensure all materials are current, accurate, and properly filed. Maintain project trackers, portals, and file systems, ensuring all documentation is organized, up-to-date, and easily accessible.
• Jurisdiction and Client Coordination: Interface with Authorities Having Jurisdiction (AHJs) and client-side design teams to clarify and collect plan submission requirements. Track and follow up on application status, proactively addressing any potential delays or issues. Communicate with local governments and regulatory bodies to verify and stay informed about current zoning ordinances, building codes, and other regulatory requirements.
• Submission Support: Support the preparation and organization of plan packages and related documents for submission to local authorities. Assist with permit filings, handle client communications regarding permit-related inquiries, and provide regular project updates to stakeholders.

How You'll Be Evaluated

We will define specific goals together for your first 30, 60, and 90 days:

• Supporting and executing project level requests from the project manager
• Collect necessary documents from internal and external sources (clients) using software and email to complete and submit permit applications to local and state government agencies
• Continuously monitor submitted applications and communicate timelines and estimated approval dates to ensure prompt processing and approval
• Contacting local jurisdictions to verify research and ensure that the client's project permitting process aligns with online information, including any additional forms or fees
• Maintain up-to-date, organized trackers/softwares/file storage systems that provide the latest permit submission information by collaborating with the GreenLite's Project Manager(s) and Review Lead(s)
• Supporting and executing project level requests as directed by the project manager
• Collaborating with Project Managers and Review Leads

What We're Looking For

• 1+ years of experience in commercial permit coordination
• Experience in administration, project coordination, or clerical work
• Background in permitting, construction, government administration, regulatory administration, real estate, or related fields
• Strong communication and organizational skills, and attention to detail
• Ability to manage priorities in a fast-paced environment
• Familiarity with tools like Airtable, Notion, G-Suite, and a willingness to learn new software

Benefits

• Competitive Compensation - Generous base salary & access to our Employee Equity Program, so you can grow with us
• Performance-Based Annual Bonuses - Rewards for high-impact results and contributions that move the needle
• Premium Health Coverage - Comprehensive medical, dental, and vision insurance for full-time team members and their families
• 401(k) Retirement Plan - Helping you invest in your future with smart saving options
• Parental Leave - Generous parental leave for all parents to support your growing family
• Wellness Support - Monthly Wellness Stipend and full access to Wellhub, Talkspace, & Teladoc for your physical and mental well-being
• Weekly Team Lunches - Enjoy catered lunches every week in our NYC office. Great food, better company
• Company-Wide Team All Hands - Held twice a year, fostering transparency, alignment, and inspiration
• Team-Building Events - Regular opportunities to connect, collaborate, and celebrate as a team
• Unlimited PTO - Flexible time off so you can recharge, travel, or take care of life as needed
• Hybrid Work Environment – Our team thrives on collaboration, so we're in the office 4 days per week. In the summer, from Memorial Day to Labor Day, we switch to a 3-day in-office schedule to give everyone extra flexibility