Permit Coordinator

About the role

This Role: GreenLite is seeking a Permit Coordinator to support the Operations team. In this role, you’ll prepare, assemble, and submit commercial building permit applications, track submission progress, and assist with administrative tasks such as updating project statuses and managing files in our proprietary software, and ad-hoc regulatory research. You’ll interact regularly with the Permit Operations team, clients, and local city/county building departments.

Responsibilities

• Plan and Documentation Review: Prepare and submit permit applications, including detailed project plans, environmental impact assessments, and other necessary paperwork. Review plan packages for completeness and accuracy, organize compliance documentation, and ensure all materials are current, accurate, and properly filed.
• Maintain project trackers, portals, and file systems, ensuring all documentation is organized, up-to-date, and easily accessible.
• Jurisdiction and Client Coordination: Interface with Authorities Having Jurisdiction (AHJs) and client-side design teams to clarify and collect plan submission requirements. Track and follow up on application status, proactively addressing any potential delays or issues. Communicate with local governments and regulatory bodies to verify and stay informed about current zoning ordinances, building codes, and other regulatory requirements.
• Submission Support: Support the preparation and organization of plan packages and related documents for submission to local authorities. Assist with permit filings, handle client communications regarding permit-related inquiries, and provide regular project updates to stakeholders.

Requirements

1+ years of experience in commercial permit coordination
Experience in administration, project coordination, or clerical work
Background in permitting, construction, government administration, regulatory administration, real estate, or related fields
Strong communication and organizational skills, and attention to detail
Ability to manage priorities in a fast-paced environment
Familiarity with tools like Airtable, Notion, G-Suite, and a willingness to learn new software

Qualifications

Competitive Compensation - Generous base salary & access to our Employee Equity Program, so you can grow with us.
Performance-Based Annual Bonuses - Rewards for high-impact results and contributions that move the needle.
Premium Health Coverage - Comprehensive medical, dental, and vision insurance for full-time team members and their families.
401(k) Retirement Plan - Helping you invest in your future with smart saving options.
Parental Leave - Generous parental leave for all parents to support your growing family.
Wellness Support - Monthly Wellness Stipend and full access to Wellhub, Talkspace, & Teladoc for your physical and mental well-being.
Weekly Team Lunches - Enjoy catered lunches every week in our NYC office.
Great food, better company.
Company-Wide Team All Hands - Held twice a year, fostering transparency, alignment, and inspiration.
Team-Building Events - Regular opportunities to connect, collaborate, and celebrate as a team.
Unlimited PTO - Flexible time off so you can recharge, travel, or take care of life as needed.
Hybrid Work Environment – Our team thrives on collaboration, so we’re in the office 4 days per week. In the summer, we switch to a 3-day in-office schedule to give everyone extra flexibility.

Benefits

Equal Opportunity Statement
GreenLite values people from all walks of life and professional backgrounds. We understand not everyone will meet all the above qualifications on day one. That's okay. If you’re passionate about the construction industry and want the opportunity to grow in your career, we encourage you to apply. GreenLite is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.