Perioperative Scheduling Specialist

Various locations – Phoenix, AZ. Position is based at E. Dunlap Rd & N. 2nd St (Network Operations Center). Schedule: Sunday - Thursday, 11:00am - 7:30pm. Expected to travel 1-2 days per week to Scottsdale Osborn. Hospital scheduling experience highly preferred.

Responsibilities

The Specialist - Perioperative Scheduling serves as the operational control point between workforce scheduling (staff coverage), surgical scheduling (case volume and timing), and timekeeping/payroll processes. This role ensures alignment between planned staffing, real-time surgical operations, and actual worked time. Embedded within perioperative operations and aligned to Network Operations, the Specialist proactively validates staffing against surgical demand, coordinates real-time adjustments, and assists leaders in timekeeping activities.

• Scheduling and Staffing Alignment:
  • Partner with perioperative supervisors to ensure workforce schedules align with anticipated surgical volume and case demand
  • Review surgical schedules in coordination with surgery schedulers to validate coverage, skill mix, and operational readiness
  • Identify and escalate staffing gaps or inefficiencies prior to operational impact
• Real-Time Operational Integration:
  • Monitor daily surgical schedule changes (add-ons, cancellations, delays) and assess impact on staffing and timekeeping
  • Serve as coordination point between staff, supervisors/charge nurses, and surgical schedulers
  • Ensure alignment between planned schedules, actual operations, and workforce deployment
• Schedule-to-Timekeeping Reconciliation:
  • Reconcile workforce schedules, surgical activity, and actual worked time on a daily and payroll-cycle basis
  • Monitor attendance/tardiness of staff, provide tutorial assistance in proper time clock utilization and timecard responsibilities
  • Monitor licensure/education/certifications, review/edit timecards, notify leadership of timecard revisions
• Staff and Supervisor Support:
  • Work directly with staff to resolve time entry discrepancies and ensure accurate documentation
  • Prepare and organize timecard inputs for supervisors
  • Eliminate the need for supervisors to manually reconcile schedules or chase missing information
  • Provide guidance on timekeeping alignment without assuming decision-making authority
• Proactive Workforce Planning:
  • Analyze future schedules (daily, weekly, and scheduling cycles) to identify anticipated staffing gaps
  • Partner with supervisors to proactively engage PRN staff
  • Utilize float pool resources
  • Rebalance schedules in advance
  • Reduce reliance on reactive staffing decisions and premium labor
• Labor Insights and Continuous Improvement:
  • Monitor trends in overtime and premium pay utilization
  • Identify staffing inefficiencies
  • Track recurring timekeeping errors
  • Provide actionable insights to perioperative leadership and Network Operations
• Governance and Standardization:
  • Execute scheduling-to-pay processes aligned with HonorHealth policies and standards
  • Ensure consistency across campuses
  • Escalate unresolved discrepancies and policy interpretation questions through defined channels

Requirements

• High School Diploma (Required)
• Associate’s or Bachelor’s degree (Preferred)
• 3 years of healthcare scheduling, operations coordination, or perioperative support experience (Required)
• Experience in perioperative services (OR, PACU, procedural areas) (Strongly Preferred)
• Experience with LaborWorkx, Epic OpTime, or similar systems (Preferred)