People & Places Site/Executive Administrative Assistant (Onsite)

About Our Group

The Site and Executive Administrative Assistant role provides critical onsite support for the People & Places team while delivering high-quality executive administrative coordination. Based at Seagate’s Bloomington, MN site, this position serves as a trusted partner to the People & Places organization by supporting executive calendars, meetings, travel, expenses, communications, office operations, and team coordination. This role helps ensure the smooth day-to-day operation of the site while contributing to an organized, welcoming, and highly productive workplace.

About The Role

• Manage complex executive calendars, schedule meetings across global time zones, coordinate logistics for internal and external engagements, monitor calendar activity, and flag urgent matters as needed.
• Cook domestic and international travel arrangements, including flights, accommodations, ground transportation, detailed itineraries, and proactive resolution of travel-related issues.
• Prepare, review, and edit correspondence, presentations, reports, and other materials to ensure accuracy, timeliness, and alignment with executive priorities.
• Handle confidential information with discretion, professionalism, and sound judgment.
• Anticipate executive needs, proactively resolve scheduling conflicts, prioritize requests, and support seamless daily operations.
• Cook team meetings, offsites, and events, including agenda development, logistics, and post-meeting follow-up.
• Serve as a liaison between executives, their teams, and key stakeholders across the organization.
• Cook confidential and high-impact projects, including research, data gathering, and preparation of executive-level briefings.
• Coordinate onboarding and offboarding activities for direct reports and key team members to help ensure a smooth and positive transition experience.
• Draft and distribute internal communications on behalf of executives, ensuring clarity, consistency, and alignment with Seagate’s values.
• Support culture-building and talent development initiatives, including recognition programs, training sessions, and employee engagement activities.
• Process expense reports, purchase orders, status reports, and other administrative tasks with accuracy and efficiency.
• Maintain organized records and files, identify process improvements, and support the adoption of tools and technologies that improve team efficiency and communication.
• Process, reconcile, and track bi-weekly budget and vendor invoices, ensuring accuracy, timely payment, and resolution of billing discrepancies as needed.
• Manage and maintain organizational email distribution lists, ensuring accuracy and timely updates.

You Will

• Bring strong attention to detail, sound judgment, and a high level of professionalism when working with confidential information, senior leaders, employees, and cross-functional partners.
• Show excellent verbal and written communication skills across all levels of the organization and across global teams.
• Operate in an anticipatory and proactive way, work independently, solve problems, and identify needed actions.
• Show excellent proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, CoPilot, and Teams.
• Work in a team-focused environment, managing multiple priorities with exceptional attention to detail.
• Support business or operational projects, including project timelines, planning and executing deliverables, and communicating with multiple internal stakeholders.
• Support cross-functional projects and initiatives by tracking deliverables, coordinating timelines, following up on action items, and helping ensure timely completion.
• Support culture-building and talent development initiatives, including recognition programs, training sessions, and employee engagement activities.
• Support confidential and high-impact projects, including research, data gathering, and preparation of executive-level briefings.
• Support onboarding and offboarding activities for direct reports and key team members to help ensure a smooth and positive transition experience.
• Support drafting and distributing internal communications on behalf of executives, ensuring clarity, consistency, and alignment with Seagate’s values.
• Support culture-building and talent development initiatives, including recognition programs, training sessions, and employee engagement activities.
• Support processing expense reports, purchase orders, status reports, and other administrative tasks with accuracy and efficiency.
• Support maintaining organized records and files, identifying process improvements, and supporting the adoption of tools and technologies that improve team efficiency and communication.
• Support processing, reconciling, and tracking bi-weekly budget and vendor invoices, ensuring accuracy, timely payment, and resolution of billing discrepancies as needed.
• Support managing and maintaining organizational email distribution lists, ensuring accuracy and timely updates.

What We Offer

• Bloomington, MN (This is an ONSITE position. Monday – Friday during core business hours)
• Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long-term disability, annual variable pay bonus, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts.
• Seagate also offers paid time off, including 12 holidays, 120 hours of vacation, a minimum of 48 hours of paid sick leave, and 16 weeks of paid parental leave.
• The benefits for this position are based on a full-time schedule for a full calendar year and may differ depending on work location and tenure with the Company.
• Location: Normandale, United States
• Travel: Up to 10%

Pay

The estimated base wage range for this position is $29.89 - $43.57 hr. The individual base wage is based on work location and additional factors, including job-related skills, experience, and relevant education or training.

Benefits

Seagate offers comprehensive benefits to its eligible employees, including, but not limited to, medical, dental, vision, and life insurance, short- and long-term disability, annual variable pay bonus, 401(k), employee stock purchase plan, flexible and dependent care spending accounts, and health care spending accounts. Seagate also offers paid time off, including 12 holidays, 120 hours of vacation, a minimum of 48 hours of paid sick leave, and 16 weeks of paid parental leave.