People Operations Specialist

About the Role

Few companies at this stage have this much to design and build at once, and at scale! Rapid geographic expansion and the establishment of multiple legal entities place demands on our People function to keep pace. As a People Operations Specialist, you'll execute and continuously improve the operational processes that power every stage of the employee lifecycle as we grow. Reporting to the People Operations & People Program Lead, you'll work hands-on across Legora's core People function, partnering closely with People Partners, People Tech, Payroll, Legal and Finance. Our mission is to build operational excellence that enables the business to scale without creating unnecessary complexity.

Responsibilities

• Execute and continuously improve core People Operations processes across the entire employee lifecycle with speed, accuracy, and attention to detail.
• Own the day-to-day administration of onboarding, offboarding, employee changes, promotions, transfers, leave processes, and organizational updates.
• Prepare documentation and employee records, ensuring every process is completed accurately and on time.
• Maintain high-quality employee data and ensure operational accuracy across all People processes.
• Build, document, and maintain scalable operating procedures, playbooks, and process documentation that enable consistent execution globally.
• Coordinate People Operations activities across multiple stakeholders, countries, and time zones, ensuring nothing falls through the cracks.
• Identify manual work, operational inefficiencies, and recurring issues, and propose and implement better ways of working.
• Partner closely with People Tech to improve operational workflows and prepare processes for automation, while leaving technical implementation to the People Tech team.
• Support international expansion, acquisitions, and organizational changes by executing operational People processes at pace.
• Help establish operational metrics, monitor service quality, and continuously raise the bar for operational excellence.

Requirements

• 5+ years of experience in People Operations, HR Operations, or HR Administration in a fast-growing company.
• Exceptional attention to detail — you genuinely enjoy getting the operational details right.
• Strong administrative skills, with experience managing large volumes of employee lifecycle activities.
• Experience working with HR systems as a power user (rather than as a system administrator).
• Highly organized, with excellent prioritization skills and the ability to manage multiple deadlines simultaneously.
• Comfortable working in an environment where priorities change quickly, without compromising quality.
• A continuous improvement mindset — you naturally look for ways to simplify, standardize, and improve operational processes.
• Strong written documentation skills and the ability to create clear, repeatable operational procedures.
• Comfortable working independently, with a high degree of ownership and accountability.
• Experience building agents/agentic workflows as part of People processes is a plus.

Benefits

• Global collaboration: Partner with teams and clients across Europe, APAC, and North America.
• Competitive package: Comprehensive salary, benefits, and tools for success.
• Meaningful work: Your efforts shape how thousands of lawyers use AI daily.
• In-person environment: Union Square office designed for ambitious builders and company-provided lunch daily.
• Medical, Dental & Vision: Multiple medical plan options through Aetna and Kaiser Permanente; HSA or Healthcare FSA; Dental plans via MetLife; Vision plans via Vision Care.
• Family Support: Generous parental leave; Free access to Maven Clinic; Dependent Care FSA; Free One Medical membership for employees and dependents.
• Additional Perks: Pre-tax commuter benefits; Life Insurance + STD/LTD; 401(K) with generous company match; Unlimited PTO; Robust voluntary benefits, including identity protection (via Aura), legal coverage via MetLife, pet savings programs, and more.

Legora is an Equal Opportunity Employer. At Legora, we believe great teams are built on diversity of thought and experience. We’re proud to be an equal opportunity employer and committed to creating an inclusive, high-performance culture where everyone can do their best work. We welcome people of all backgrounds and don’t discriminate based on race, color, religion, national origin, gender, gender identity or expression, sexual orientation, age, disability, veteran status, or any other characteristic protected by law.