People Operations Administrator (Temp-to-Hire)

Position Responsibilities and Duties

• Maintain strict confidentiality when handling sensitive employee information, including disciplinary actions, drug and alcohol screening results, and termination documentation.
• Monitor and stay informed on changes in federal, state, and local employment laws.
• Maintain accurate and legally compliant records in Workday and SharePoint, ensuring all employment actions are properly documented and accessible only to authorized personnel.
• Administer and track drug and alcohol screening programs (post-accident, reasonable suspicion, and random testing) in compliance with company policy and regulatory standards.
• Support transactions for new hires, including verifying I-9 completion, fulfilling quarterly EDD new hire reporting, and responding to unemployment claims while adhering to legal requirements.
• Act as a point of contact for external communications through the HR mailbox, fielding verification of employment requests, unemployment claims, and benefits audits while ensuring timely and professional responses.
• Collapse employment actions—including promotions, terminations, and compliance screenings—by collaborating with internal departments (managers, IT, payroll) and external vendors (Foley, DISA).
• Generate and prepare HR reports for internal stakeholders, ensuring data accuracy and compliance.
• Support timesheet compliance by following up on zero-hour notifications provided by payroll, communicating with managers and employees to ensure timely resolution.
• Reinforce expectations and, when necessary, document ongoing issues to support future accountability measures.
• Actively participate in cross-training efforts within the HR Operations team to provide coverage and flexibility.
• Collaborate with HR leadership on continuous improvement initiatives to enhance processes and operational efficiency.

Minimum Skills or Experience Requirements

• 2–4 years of prior experience in an HR support or administrative role preferred.
• A high school diploma or equivalent required; a bachelor’s degree in Human Resources or a related field is a plus.
• HR certifications (e.g., A-PHR, SHRM-CP) are beneficial but not required.
• Familiarity with the full employee lifecycle and HR administrative processes.
• Ability to travel to job sites and office locations as needed.
• Excellent verbal and written communication skills; bilingual proficiency in Spanish is a plus.
• High attention to detail and strong ability to maintain confidentiality.
• Proven ability to manage multiple priorities in a fast-paced environment.
• Self-starter with the ability to work independently and collaboratively within a team.
• Commitment to continuous learning and staying informed on employment regulations and HR best practices.
• Comfortable working at a computer for extended periods.
• Strong communication and collaboration skills when working with internal teams and external vendors.
• Proficient in Microsoft Office Suite and experience with HRIS systems; Workday experience is preferred.