People & Office Operations Coordinator
nTop · New York, NY · 4 days ago
On-siteHuman Resources$80k–$93k/yrFull-time
Core Responsibilities
- People Operations Support
- Global employer of record administration
- Employee data coordination and documentation
- New hire onboarding logistics (HRIS data entry, scheduling coordination, day-one readiness)
- Maintain People team file systems and employee records
- Audit job descriptions and employee data files
- Handle employee-facing support (internal customer service)
- Support People team events and employee experience programming
- Delegated scheduling and calendar coordination support for the CEO
- Manage background checks and follow-ups
- Affiliate with other internal HR operations and documentation projects
- Identify opportunities to improve workflows and processes
- Office Operations
- Manage day-to-day HQ logistics
- Mail and packages
- Common area upkeep
- Vendor coordination for cleaning, facilities, and supplies
- Snack and beverage inventory and ordering
- Logistical support for on-site visits, office events, or team events
- Team lunches
- Seasonal gatherings
- Ad hoc celebrations
- Coordinate with building management on maintenance issues and escalations
- Monitor federal, state, and local employment and workplace regulatory updates
- Flag changes that may require action
- Maintain current postings and required documentation
- Flag office needs, gaps, and escalations
- Recruiting Support
- Administrative support to the recruiting team
- Interview scheduling
- Candidate communications
- Other projects as needed
- 1 to 3 years of experience in office operations, workplace coordination, HR coordination, or a people operations role
- Exercises discretion and maintains strict confidentiality when handling sensitive employee information
- Strong attention to detail with a high level of accuracy
- Takes initiative and proactively identifies gaps within their scope
- Able to manage several workstreams simultaneously and reprioritize when things shift
- Strong written and verbal communication skills, with good judgment about how to interact with people at every level of the organization
- Comfortable with G Suite and quick to learn new tools
- Experience with an HRIS (BambooHR and/or ADP preferred) and familiarity with an ATS is a plus
- A proactive thinker who looks for ways to improve and streamline and automate processes
- A team player who communicates effectively in a fast-moving environment
- Prior experience at a startup or fast-moving tech company
- A genuine interest in office experience and a good eye for what makes a shared space work