People & Office Operations Coordinator

About the role

As Laminar scales and grows, we are hiring a People & Office Operations Coordinator to support the day-to-day operations of our People and Facilities functions and keep our office running smoothly. This role is central to keeping the company running as we grow—from bringing on new hires and keeping our workspace stocked and organized, to helping manage a major transition in our physical footprint. You'll work closely with the CEO, CTO, Ops team, and cross-functionally with Finance, IT, and Hardware to keep core processes moving.

Responsibilities

• Hiring, Onboarding, and Employee Experience
  • Support the full recruiting cycle: posting roles, assisting with scheduling interviews, and coordinating reference checks
  • Own new-hire onboarding logistics—account and equipment provisioning, scheduling onboarding sessions, and ensuring a smooth first-week experience
  • Represent Laminar at career fairs and events
  • Support the offboarding process for departing employees, including checklists, equipment return, and access removal
  • Coordinate 30/60/90-day new-hire check-ins and manage contract renewals for interns and contractors
  • Help plan company culture initiatives and team events
  • Point employees to employee resources such as Benefits offerings, Employee Handbook, and more
• Office/Lab Upkeep
  • Keep the office stocked and running—restock supplies, coordinate with the shared-space operator (Greentown Labs) on maintenance issues
  • Manage keycard/fob access
  • Handle daily logistics: process incoming mail and packages, manage conference room scheduling, tidy the space, and greet and direct visitors
  • Order and manage office essentials—snacks, supplies, and branded materials
  • Track membership and facility renewals
  • Monitor and triage the "Ask Ops" channel, relay building and IT notices to the team
  • Help plan and order for team lunches, all-hands meetings, and company gatherings
  • Support light IT-adjacent tasks like setting up a new hire’s desk and maintaining a rough equipment inventory
• Expense & Vendor Platform Support (Ramp)
  • Support day-to-day administration of Ramp: reconciling receipts and assisting employees with reimbursement requests
  • Submit expense reports for office purchases and process invoices from facilities vendors
  • Help maintain accurate vendor and purchasing records in coordination with Finance
• Office, Lab, & Facilities Transition (Phased Move)
  • Support Laminar's phased office relocation/space expansion, partnering with leadership on move logistics, timelines, and mover coordination
  • Coordinate the hardware and equipment move (workstations, lab/hardware equipment) in partnership with the IT and Hardware teams
  • Manage office setup at the new or expanded space—furniture, supplies, signage, and vendor management
  • Serve as an on-site point of contact for space-planning updates throughout the transition

Requirements

• 2+ years of experience in office administration, HR coordination, or executive/administrative support, ideally at a startup or fast-paced small company
• Comfortable managing multiple workstreams at once and switching between people-facing and logistics-heavy work
• Familiarity with expense platforms (e.g., Ramp) and general office/vendor management tools is a plus, but not required
• Strong judgment and discretion when handling confidential employee information
• Excellent written and verbal communication skills
• Comfortable working on-site and hands-on during a physical office move, including light coordination with movers and vendors
• Can physically lift up to 30lbs
• Prior exposure to a hardware, lab, or manufacturing environment is a plus given the hardware relocation component of this role

Benefits

• Direct impact on product and culture
• Comprehensive benefits package including Medical, Dental, Vision, Life Insurance, Disability, Transportation benefit, Health and Wellness benefit, and more
• 401k plan with employer matching
• Equity
• Competitive salary and bonus opportunities
• Dynamic and inclusive work environment
• Opportunities for growth and professional development
• Access to Greentown Labs' extensive network of cleantech startups
• Flexible time off and 12 company-paid holidays
• A conference and learning budget to keep growing your craft
• Greentown Labs membership and a transportation benefit for your commute
• Laminar pays 100% of the individual health insurance premium for HMO medical, vision, and dental
• $90/month transportation benefit
• $65/month health and wellness benefit
• FSA
• Employer-matching 401(k)

About Us

At Laminar, we're leading the charge in physical AI, reshaping process industrials and manufacturing to drive operational efficiency and sustainability for our world’s most foundational industries. Powered by our Laminar AI Co-pilot models and state-of-the-art sensors, our solutions optimize facility performance across various processes, including process manufacturing, production, water management, energy reduction, and waste minimization. Based at Greentown Labs, North America's premier cleantech innovation community, we're a woman-founded startup backed by renowned investors like Greycroft, Construct Capital, 2048 Ventures, and Flybridge Capital. Our groundbreaking technologies have earned accolades and adoption from industry giants like Unilever, The Coca-Cola Company, ABinBev, PepsiCo, Danone, T. Marzetti, and more.

We're committed to unlocking untapped data for our customers, empowering them to gain a competitive edge and create Industry 4.0. Our culture fosters extraordinary growth within our teammates through autonomy, ownership, empowerment, and a demand for excellence. We believe in creativity, authenticity, and being mission-driven.

Why You'll Love it Here:

• A front-row seat at Greentown Labs, North America's largest cleantech innovation hub, in a Somerville neighborhood ranked one of the coolest in the world
• Real recognition: 2026 World Economic Forum Technology Pioneer, Gold 2026 Edison Award, Unilever Startup of the Year, Innovator Awards by both Coca-Cola and ABInBev, and more
• A team that celebrates together from rooftop lunches, ping pong matches, Lunch & Learns, and regular team events