People & Culture Assistant

Principal Duties & Responsibilities

• Support the HR team with day-to-day operations and administrative tasks
• Aid in HR reporting, data entry, and updating employee information in HR systems
• Assist with employee engagement initiatives and internal communications
• Coordinate employee engagement activities and internal communications
• Provide general administrative support to the P&C team
• Contribute to cross-functional projects and initiatives that support P&C goals
• Manage the CPO’s calendar, prioritizing inquiries and requests, and troubleshooting conflicts
• Keep the CPO informed of upcoming commitments and responsibilities, including travel logistics and key business calendar appointments
• Ensure final materials for each board meeting are organized or downloaded
• Schedule meetings to accomplish required outcomes with the right audience/attendees
• Identify the type of meetings (final decision, initial input, for review only, etc.)
• Schedule and plan with CPO’s direct reports (one-on-ones)
• Proactively manage and coordinate with HMC and their EAs to ensure required documents/presentations are submitted timely
• Manage all travel arrangements and logistics, managing business costs effectively and efficiently
• Rapidly submit expense reports for processing/reimbursement of all expenses
• Oversee CPO financial expenditures including travel, holiday gifts, etc.

Specialized/Technical Knowledge Or Required Skills

• Bachelor’s degree in business administration, Human Resources Management or related field of study preferred
• 6 months-2 years of experience preferred, including internship experience
• Exceptional communication skills with the ability to speak and write in a succinct and positive manner, creating a good image of the company and the executives that are represented
• Superb professionalism - represent the CPO’s office with respect and credibility; ability to interact with board, family members and external stakeholders with “subtle” influence
• Willingness to learn - familiar with the company mission, vision and values and stays abreast of current events and industry trends
• Savvy with technology - competent to leverage technologies to support efficiencies of work. Proficiency with Microsoft Office Suite including PowerPoint, ability to design and edit presentations and materials
• Strong, complex Outlook calendar management skills
• Excellent judgment, able to manage confidential information, courage to prioritize
• Strong organizational skills - ability to think critically, plan, and multi-task in a fast-paced environment
• Able to react with appropriate levels of urgency to situations and events that require quick response or turnaround
• Able to adapt to changing needs of the CPO and other stakeholders’ requests
• Able to bring forward well-thought-out ideas - recognizing powerful impacts of different perspectives and views within the organization