People Admin

Summit Line Construction, a subsidiary of Quanta Services, Inc. (NYSE: PWR), is one of North America’s premier utility construction companies. Headquartered in Heber City, Utah, the firm provides power‑line and substation construction and maintenance services across a variety of utility markets. Additional offices are located in Sandy and Provo (UT), Northern California, Reno (NV), Las Vegas (NV) and Phoenix (AZ), with project sites throughout the western United States.

About the Role

The People Administrator supports day‑to‑day People Operations functions across the employee lifecycle, including onboarding, data entry, compliance documentation, employee record management, testing coordination, employment verifications, and off‑boarding processes. The role ensures accuracy, consistency, and compliance while collaborating with regional teams and internal stakeholders. After an initial training period in Heber, the position may be based in Heber or Provo.

Key Responsibilities

• Enter and update employee information in People systems (new hires, status changes, terminations, employment verifications).
• Maintain digital employee files using standardized naming conventions and retention policies.
• Conduct QA/QC reviews of onboarding packets, employee change forms, and personnel documentation to ensure compliance with internal SOPs and legal requirements.
• Track and escalate missing or incomplete documentation prior to payroll or compliance deadlines.
• Assist with internal and external audits by maintaining organized, audit‑ready records.
• Process employment‑related documentation requests, including VOEs, wage audits, unemployment claims, garnishments, and other compliance inquiries.
• Ensure confidentiality, integrity, and security of employee information at all times.
• Generate reports to support People Operations initiatives and continuous‑improvement efforts.
• Onboarding & Off‑boarding Support: Process and validate new‑hire documentation, coordinate pre‑employment drug/alcohol testing, handle termination records, complete final documentation and benefit removals, manage required notices, archive records, and support I‑9 verification tracking.
• Regional & Operational Support: Serve as an administrative point of contact for assigned regions or departments, respond to documentation inquiries, provide cross‑regional backup during high‑volume periods, identify recurring issues and suggest improvements, and participate in administrative projects and system updates.
• Payroll Support: Ensure employee data is accurate and complete in People systems, partner with payroll to resolve discrepancies related to onboarding paperwork, employee changes, or terminations, and keep records compliant before payroll deadlines.

Qualifications

• Basic understanding of People principles, practices, and procedures.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time‑management skills.
• Excellent interpersonal and communication abilities.
• Ability to handle sensitive information with confidentiality.
• High level of attention to detail and accuracy.
• Experience managing calendars, meetings, tasks, and deadlines.
• Familiarity with People software and Applicant Tracking Systems (ATS) is a plus.

Physical Demands

• Sit for extended periods of time.
• Use hands and fingers to operate a computer, keyboard, mouse, and other office equipment.
• Communicate effectively in person, by phone, and electronically.
• Stand and walk occasionally throughout the workday.
• Reach with hands and arms.
• Occasionally lift and/or move items up to 20 pounds (e.g., files, office supplies, equipment).
• Read printed documents and view information on computer screens.

Benefits

• PTO that starts accruing DAY 1.
• 401K with immediate vesting and employer match starting the same day.
• Several medical plans to choose from.
• Dental and vision plans.
• Life insurance, short‑term and long‑term disability.
• Paid holidays.
• Pet insurance.
• Employee discounts, Employee Assistance Program (EAP) and wellness program.
• Identity theft protection and additional perks.

New employees must submit and successfully pass a post‑offer drug screening. Reasonable accommodations are available for qualified individuals with disabilities.