PEO & Payroll Supervisor

Job Summary

Join Community Food Share as our PEO & Payroll Supervisor. This role plays a central, hands-on role in ensuring Community Food Share’s people systems and processes run smoothly, accurately, and consistently. This position owns the day-to-day operations of payroll, time off benefits, onboarding, compliance, and is the liaison between Community Food Share and our Professional Employer Organization (PEO), AdvanStaff.

Essential Responsibilities

• Serve as the primary day-to-day contact between Community Food Share and the PEO
• Support Community Food Share team members with PEO needs
• Ensure timely, accurate, and high-quality execution of payroll, benefits, and HR processes
• Escalate complex issues and trends to leadership as appropriate
• Translate policies, processes, and systems into clear, accessible information for employees
• Maintain a high level of discretion, professionalism, and accountability
• Payroll & Benefits Coordination
• Own payroll coordination with the PEO, including collecting, validating, and submitting data
• Review payroll reports for accuracy and ensure timely processing
• Partner with the Director of Finance and PEO to resolve discrepancies
• Support the tracking of time off benefits and employee understanding of available offerings
• Communicate payroll timelines, expectations, and updates across the organization
• Protect the private information of team members with utmost integrity
• Compliance, Reporting & PEO Systems Management
• Coordinate PEO onboarding for new hires and follow up on system setup and benefits enrollment
• Support supervisors in employee transitions (resignations, terminations), ensuring the PEO transition is completed and offboarding actions are completed
• Order DiSc profile for new or promoted team members
• Maintain accurate employee records
• Track required trainings, certifications, and acknowledgments
• Support audits and compliance reporting with strong attention to detail
• Generate and share reports (e.g., headcount, turnover) to support leadership decision-making
• Identify opportunities to improve workflows, systems, and documentation
• Administrative & Finance Operations Support
• Responsible for I-9 maintenance and annual audit
• Responsible for UI submission upon the departure of a team member
• Responsible for annual simple IRA enrollment
• Responsible for coordinating annual benefits open enrollment meetings
• Support performance review and incentive program administration
• Aid in the processing of incoming mail, including tracking and documenting mailed donations
• Aid in accounts payable processes, including vendor setup, W-9 collection, and bill.com coordination
• Aid in the coordination of credit card receipt collection and reconciliation
• Aid in quarterly sales tax submissions
• Provide general administrative support as needed
• Travel
• Travel locally in service area may be required, as well as occasional overnight travel for events and conferences.

Qualifications & Skills

• Experience in payroll, administration support, or related fields—or a combination of lived and professional experience that demonstrates the ability to perform the role
• Experience working with a PEO or HR/payroll systems strongly preferred
• Demonstrated ability to manage processes independently and follow through on complex, detail-oriented work
• Strong organizational and time management skills
• Comfort working with HR/payroll systems and Microsoft Office tools

Additional Information

We recognize that candidates may not meet every qualification listed. If you are excited about this role and believe you could contribute to our team, we encourage you to apply. We are committed to providing an inclusive and accessible hiring process. If you require accommodations at any stage, we welcome the opportunity to support you.

Work Schedule

This is a part-time position working 24 hours per week (3 days per week). Flex Schedule Eligibility: This position is classified as eligible for a hybrid remote work schedule. Hybrid is defined as being at the discretion of the supervisor and dependent upon the needs of the organization and the job responsibilities, as well as any public health orders which may be in effect at the time. Hybrid workers may be required to flex their schedules to work several days in the facility and must be able to be in the facility within 48 hours of being notified to appear. Hybrid workers are assigned to private offices or cubicles onsite as they may be required to work frequently in the facility. Community Food Share will provide IT equipment for work performed in the facility; a laptop may or may not be available for remote work. Hybrid workers will be required to have access to a stable internet connection. (TEAM APPLE HYBRID)

Physical Demands

This position is primarily an office/administrative position. While performing the duties of this job, the employee may be exposed to wet and/or humid conditions and moving equipment. The employee may be exposed to high, precarious places; outside weather conditions; and extreme cold in the walk-ins. The noise level in the work environment is usually moderate, but may be loud with machinery and equipment in operation.

Work Environment

Community Food Share operates in a working warehouse environment. While performing the duties of this job, the employee may be exposed to wet and/or humid conditions and moving equipment. The employee may be exposed to high, precarious places; outside weather conditions; and extreme cold in the walk-ins. The noise level in the work environment is usually moderate, but may be loud with machinery and equipment in operation.

Benefits

• Up to 20 paid vacation days per year with annual rollover, prorated based on hours worked
• Up to 10 paid Holidays prorated based on scheduled days and hours worked in the work week
• Up to 10 paid sick days per year, prorated based on hours worked in the work week
• Up to 8 hours of paid personal day per year – 8 hours prorated based on hours worked in the week – must be used as one workday
• Up to 8 hours of paid volunteer time per year prorated based on hours worked in the work week
• Up to 5 days paid bereavement time prorated based on hours worked in the work week
• Matched SIMPLE IRA vested at 100% from day 1
• 100% company paid Colorado FAMLI leave premium
• Semi-Annual Incentive Award based on performance, prorated for start date