PEO Payroll Specialist

ExtensisHR, one of the largest Professional Employer Organizations (PEOs) in the U.S. with client employees in all fifty states, is looking for talented people to join our team. Our renowned industry leadership in customer service starts with our people. You can contribute to delivering on our brand promise of helping organizations succeed through our people-first approach in solving customer’s ever-evolving HR needs. Our HR offerings include personalized services for HR, employee benefits, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $3 billion in employment-related costs annually—and we are growing every day.

About the role

The Payroll Specialist will report to the Payroll Manager and be responsible for accurate and timely completion of client payrolls. Client maintenance is an essential duty including entering and verifying new employees, changes, and terminations. You will also respond to client inquiries on payroll processing issues and maintain filing of employee and client data requirements.

Responsibilities

• Utilize internal systems, resources, and import files to enter and process payrolls accurately, while meeting internal deadlines.
• Maintain client quality survey scores in support of key initiatives.
• Respond to any client questions or issues related to payroll input and processing.
• Consistently expand and refine knowledge and skills related to the system and internet product, ensuring performance remains at the highest level.
• Keep current with Federal and State tax changes as they occur.
• Accurately complete any incoming employee maintenance, ensuring all changes, new hires, and terminations are completed prior to payroll processing.
• Verify I-9 information submitted by the client for accuracy and compliance.
• Help support the documentation of processes and procedures as needed for the payroll department.
• Maintain filing of employee and client data in the appropriate system folders.
• Effectively use and understand artificial intelligence (AI) tools and technologies to enhance productivity, decision-making, and overall performance.
• Perform other related duties as assigned.

Requirements

• Associate or bachelor’s degree and/or relevant work experience.
• 3+ years in a role handling payroll for multiple clients/locations.
• FPC or CPP certification is a plus.
• PEO experience is a plus.
• PrismHR and Salesforce experience is a plus.
• Ability to work under pressure within stated deadlines.
• Attention to accuracy and detail.
• Strong interpersonal and communication skills.
• Ability to work independently and as part of a team.
• Computer proficiency, including Microsoft Office and other payroll software programs.
• Strong organizational, planning, and time management skills.

Benefits

• Competitive compensation: $60K to $75K base salary.
• Progressive Paid-Time Off Program, including time off for volunteering and life events.
• Group Medical, Dental, Vision, and Life insurance available from day one.
• Pretax spending accounts for health and dependent care expenses.
• Extensive professional development programs.
• Retail and entertainment discounts.
• Social and community outreach committee promoting a fun, inclusive culture through in-office events and networking opportunities.
• Complimentary coffee and snacks.

Pay

$60,000 to $75,000 base salary.