Payroll Operations Specialist

FLSA Status: Exempt

About the role

Encompass Community Supports, formerly known as Rappahannock Rapidan Community Services (RRCS) is a Virginia State community services organization that improves the quality of life in Culpeper, Fauquier, Madison, Orange, and Rappahannock Counties by providing comprehensive mental health, substance use, developmental disability, housing, children’s, and aging services. As an organization of almost 400 employees and more than 80 programs, we lead with integrity and excellence and embrace collaboration, accountability, and innovation to respond to the ever-changing needs of our community. Our non-profit organization qualifies for the Public Service Loan Forgiveness (PSLF) program, allowing eligible employees to potentially receive student loan forgiveness. ECS is also a registered site for the National Health Service Corps (NHSC) Loan Repayment plan.

Responsibilities

• Prepares and processes the agency's biweekly payroll; reviews time sheets; makes corrections; calculates overtime, garnishments, tax levies, etc.; calculates and enters deductions; transmits direct deposit; verifies that all wages are charged to proper general ledger account.
• Prepares and pays federal, state and unemployment taxes; files wage and tax reports in compliance with regulations; prepares and submits appropriate reports in compliance with agency, state, federal and funding source requirements, such as worker's compensation, unemployment, W-2's, etc.
• Reconciles and prepares for submission bills associated with payroll deductions.
• Prepares payroll related reports for agency and management use, including as input into the agency's budget process; calculates personnel section of costs of salaries and fringe benefits.
• Performs clerical duties associated with payroll and maintains payroll reports in compliance with policies and laws; files, archives and disposes of payroll files.
• Prepares and maintains the position control file including an org-object file for proper coding of wages, fringes and other payroll items.
• Performs internal auditing of various departmental programs to ensure policy compliance.
• Expert designation to support personnel in utilizing the ESS (Employee Self Service) system and Financial/HR systems.
• Prepares general ledger reconciliations of salary and fringe benefits accounts.
• Prepares and oversees annual worker’s compensation audit.
• Figures employee qualifications for FMLA leave.
• Reviews technical journals and attends workshops to stay current with changing laws and business trends as they relate to payroll functions.
• Performs related tasks as required.

Requirements

Knowledge, Skills and Abilities:

• Thorough knowledge of payroll methods, systems, processes and procedures, including state and federal laws and regulations;
• Thorough knowledge of accounting terminology and methods;
• General knowledge of accounting theory and principles, and their application to accounting transactions;
• General knowledge of standard office procedures, practices and equipment;
• Skill in the use of computer equipment;
• Ability to follow detailed and written instructions;
• Ability to maintain complex financial records and prepare reports;
• Ability to establish and maintain effective working relationships with associates and the general public;
• Basic knowledge of the Fair Labor Standard Act and the Family Medical Leave Act;
• Knowledge of MS Office, to include Word and Excel.

Competencies:

• Must have an