Payroll Technician (temp)

Primary Accountability

The Payroll Technician performs general payroll duties and completes normal and recurring tasks related to payroll reporting and processing.

Description Of Primary Responsibilities

• Responsible for general payroll activities as part of the biweekly payroll process, special pay runs, and the payroll reporting process.
  • Updates and calculates payroll records by processing various payroll documents and materials (e.g., timesheets, final terminations checks, wage orders, supplemental checks, stipends, leave integrations and payments, FMLA, etc.).
  • Research discrepancies payroll information and documentation to ensure accuracy and adherence to procedures before payroll processing.
  • Respond to general inquiries from staff and the accounting and human resources department by collecting and analyzing information regarding employee pay issues or questions.
  • Processes and monitors retention programs, provider incentives, and other incentive programs.
  • Presents and prepares reports by compiling summaries of payroll data.
  • Presents and prepares payroll files to maintain accurate employee payroll records.
  • Retrieves and imports payroll data from the timekeeping system into the payroll module.
  • Audits timecards, schedules, set-ups, etc., to ensure employees' accruals and wages are correctly calculated.
  • Presents and prepares payroll and accounting records, including: Missing punch, meal break, and rest break violation report. Weekly supervisors report. Overtime report by department and supervisor. Unpaid leave/hours by the department or employee. Interim and biweekly payroll tax extracts. Other reports as requested.
  • Prepares reports and data files for audits and legal proceedings.
• Prepare a monthly Worker’s Compensation report.
• Prepare and reconcile biweekly withholding for 403(b) and 457(c) payroll contributions before the contribution files are transmitted to the plan custodian.
• Aid the Payroll Manager with the quarterly and year-end balancing process, including reviewing and filing all federal, state, and local quarterly tax filings prepared and submitted on FHCN’s behalf.
• Monthly reconciliation of all statutory withholding accounts for state and federal payroll taxes and related accounts, such as garnishments and voluntary contribution accounts.
• Aid the Payroll Manager with creating, reconciling, and filing all W2s in paper and electronic formats by the January 31st deadline.
• Prepare reports and data files for audits and legal proceedings.
• Prepare and assist the Payroll Manager in responding to inquiries & notices from state and federal agencies.
• Responsible for adhering to the Attendance and Absenteeism Policy, recognizing that regular attendance is considered an essential function of all FHCN positions.
• Absenteeism is not being at work or failing to attend a paid workshop, training, or event unless the absence is protected by law.
• Able to present to and work at any FHCN location, both at the beginning of a shift or during a shift, based on business need.

Professional & Technical Knowledge

• Effective June 1, 2026, all individuals hired into the role must:
  • Possess proficiency in written and verbal communication, basic mathematics, computer applications, and technical systems frequently acquired through one of the following:
    • Completion of an Associate’s Degree program with a recognized major and a minimum cumulative GPA of 2.5;
    • A combination of relevant experience and completion of a high school diploma with a minimum cumulative GPA of 2.5, or General Educational Development (GED) with a minimum overall score of 162.5, and healthcare-related knowledge frequently acquired through completion of a trade school, para-professional, or certificate type program.
    • If an individual has completed a degree at a higher level than required by the role and had a stronger GPA in that program, they may provide proof of GPA from that degree in lieu of the high school diploma or Associate’s degree.
    • Have a minimum of two years of clerical or administrative responsibility in payroll, human resources, or accounting.
  • Ability to prepare more complex documents in Microsoft Word, including creating tables, charts, graphs, and other elements.
  • Ability to use Microsoft Excel to review and compile data, including formulas, functions, lookup tables, and other standard spreadsheet elements.
  • Ability to create introductory & informative presentations in Microsoft PowerPoint.

Licenses & Certifications

• None Required.

Communications Skills

• Job duties require compiling information prepared in effective written form, including correspondence, reports, articles, or other documentation.
• Effectively conveys technical information to non-technical audiences.

Physical Demands

• The physical demands in this job description represent those that an employee must meet to perform the essential functions of this position successfully.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• While performing the duties of this position, the employee is regularly required to sit and use repetitive hand movements to type and grasp.
• The employee is frequently required to stand or walk and occasionally lift and move up to 20 pounds.