Payroll Technician Short Term Hourly (Temporary)

About the role

Under the direction of the Vice President of Human Resources, performs a variety of complex and technical payroll-related duties to ensure that District employees are paid according to established guidelines in a timely manner. Processes payroll records and monitors data related to District employees.

Responsibilities

• Prepares, distributes, and maintains time reporting documents, including timesheets and overtime summary forms, to ensure compliance with education and labor laws and regulations.
• Reviews time sheets and records for accuracy and completeness; avoids duplication of hours charged and verifies proper authorizing signatures.
• Inputs employee-related data into the HRS automated personnel/payroll system, including accounting codes, changes in employee data, assignments, deductions, status, new hires, and salary withholding information.
• Receives and audits District time reports for classified or certificated employees; reviews, verifies, and tabulates hours worked and audits for compliance with payroll rules and contract language.
• Posts, arranges, and balances financial and payroll records; prepares and maintains payroll files, journals, ledgers, spreadsheets, accounts, and other financial records; assists with revisions and adjustments of salary schedules, including calculation and data input.
• Monitors and processes individual and unit advancements on the salary schedules.
• Communicates with District administrators, staff, and faculty in person and by phone; resolves payroll discrepancies and provides information concerning salaries, deductions, earned vacation and sick days, and voluntary deductions.
• Distributes pay warrants; computes and reconciles billings for payments from voluntary deductions.
• Provides verifications of employment, both oral and written.
• Communicates with County offices and State agencies to clarify payroll procedures and exchange information.
• Prepares a variety of payroll-related reports, including sick leave and vacation reports, year-to-date tax earnings, deferred pay and sub reports, payroll registers, employee payroll files, and others as assigned.
• Operates a computer system to input payroll-related information, including entering new employee data; learns and operates related software.
• Maintains detailed permanent records on employees regarding accumulation and use of sick leave, vacation, and other paid and unpaid leaves; posts and processes garnishments as assigned.
• Prepares supplemental payrolls and adjustments for employees who submit late time sheets and for other retroactive and/or irregular or non-recurring payments.
• Operates a variety of office machines and equipment as assigned.
• Performs clerical duties such as typing, filing, and answering telephones as needed.

Requirements

• Graduation from high school supplemented by coursework in accounting.
• Three years of increasingly responsible payroll, accounting, and financial record-keeping experience.

Knowledge

• Principles, methods, procedures, and terminology used in payroll processing.
• District payroll policies and procedures.
• Automated Personnel/Payroll systems.
• Methods and practices of payroll recordkeeping.
• Financial and statistical record-keeping techniques.
• Modern office practices, procedures, and equipment.
• Applicable sections of State Education Code, bargaining unit agreements, and other applicable laws.
• Interpersonal skills demonstrating tact, patience, and courtesy.
• Telephone techniques and etiquette.
• Operation of a computer.
• Oral and written communication skills.

Skills

• Perform a variety of payroll/accounting duties involving independent judgment and initiative.
• Learn applicable sections of current negotiated labor contracts, State Education Code, and other applicable laws and regulations.
• Compile, organize, tabulate, and file data.
• Maintain detailed records for classified, certificated, or substitute personnel.
• Prepare statistical and financial reports.
• Perform arithmetic calculations quickly and accurately.
• Communicate effectively both orally and in writing.
• Read, interpret, apply, and explain rules, regulations, policies, and procedures.
• Type at an acceptable rate of speed.
• Establish and maintain cooperative and effective working relationships with others.
• Meet schedules and timelines.
• Complete work accurately with numerous interruptions while providing customer service to employees and outside agencies.
• Work confidentially with discretion.
• Operate a variety of office machines.
• Work independently with minimal direction.

Working Conditions

• Normal office environment.
• Requires the ability to exert some physical effort, such as walking, standing, and light lifting.
• Dexterity in the use of fingers, limbs, and body in the operation of office equipment.
• Tasks require extended periods of time at a keyboard.