Payroll Tax Specialist

Job Description

The Payroll Tax Specialist supports the execution of payroll tax operations and compliance activities across federal, state, and local jurisdictions. This role ensures accurate and timely tax filings, payments, and reporting while assisting in the resolution of tax-related issues and maintaining compliance with applicable regulations. This position works closely with the Lead Payroll Tax & Compliance Specialist and cross-functional teams to maintain efficient payroll tax processes, support audits, and contribute to continuous improvement initiatives.

• Support the processing of payroll tax filings and deposits across federal, state, and local jurisdictions, ensuring accuracy and timeliness.
• Aid in multi-state payroll tax operations for a large employee population, ensuring compliance with regulatory requirements.
• Research and resolve payroll tax notices, discrepancies, and agency inquiries in a timely manner.
• Prepare and submit required payroll tax reports, filings, and related documentation.
• Aid in new hire reporting, employment verifications, wage garnishments, and other compliance-related activities.
• Perform payroll tax reconciliations, including supporting general ledger tie-outs and variance analysis.
• Assist with year-end activities, including W-2 processing, corrections (W-2C), and related reporting.
• Partner with payroll, HR, finance, and external vendors to ensure accurate tax data and compliance across systems.
• Maintain payroll tax records and documentation to support internal and external audit requests.

Essential Skills

• Proficiency in payroll tax operations and payroll tax filing.
• Experience with multi-state filing.
• Strong Microsoft Excel skills.
• Analytical skills with the ability to identify and resolve discrepancies.
• Strong attention to detail and ability to work in a deadline-driven environment.
• Strong communication skills, including the ability to interact with internal teams and external agencies.

Additional Skills & Qualifications

• 3+ years of experience in payroll tax.
• Solid understanding of federal, state, and local payroll tax regulations.
• Experience working with payroll systems such as ADP, Workday, Ceridian, or PeopleSoft (preferred).

Work Environment

The position offers a flexible work environment with regular business hours from Monday to Friday. The role is remote within the US, with CST being the ideal time zone.

Job Type & Location

This is a Contract to Hire position based out of Fenton, MO.

Pay And Benefits

The pay range for this position is $33.00 - $40.00/hr.

Requirements

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity Employer

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.