Payroll Tax Compliance Specialist (Contract)

Key Responsibilities

• Research and resolve payroll tax compliance issues across federal, state, and local jurisdictions.
• Review, track, and respond to payroll tax notices, agency inquiries, and related correspondence.
• Afford state and local payroll tax jurisdiction registrations, account updates, closures, and amendments.
• Partner with payroll leadership, tax agencies, third-party payroll providers, and internal stakeholders to gather information and resolve outstanding items.
• Maintain organized documentation of tax notices, registration activity, agency communications, issue status, and resolution steps.
• Reconcile payroll tax account discrepancies, including agency balances, filing issues, payment issues, and account setup errors.
• Identify root causes of recurring payroll tax compliance issues and recommend process improvements.
• Support cleanup of historical payroll tax matters and help ensure accurate ongoing compliance.
• Afford special payroll tax projects as assigned by the Director of Payroll.

Qualifications

• Prior payroll tax experience required, preferably in a multi-state payroll environment.
• Experience researching and resolving payroll tax notices and agency correspondence.
• Familiarity with state and local payroll tax registrations, withholding accounts, unemployment accounts, and related jurisdictional requirements.
• Strong working knowledge of payroll tax compliance concepts, including withholding, unemployment insurance, local taxes, and agency filing requirements.
• Experience working with payroll systems, payroll tax service providers, or third-party payroll platforms preferred.
• Strong organizational skills and ability to manage multiple open issues simultaneously.
• Excellent research, documentation, follow-up, and problem-solving skills.
• Strong attention to detail and ability to work independently with limited supervision.
• Proficiency with Microsoft Excel and payroll-related reporting tools.