Payroll Supervisor

Job Summary

Vedder's Chicago office is seeking a Payroll Supervisor to provide day-to-day leadership and processing of the payroll operations for domestic and international offices, including the U.S., U.K., and Singapore. The Payroll Supervisor, alongside the Payroll Manager, is responsible for accurate, timely, and compliant processing, strong internal controls, and staff development.

Responsibilities

• Payroll Operations & Oversight
  • Supervise workflows across multiple payroll cycles, ensuring timely and accurate processing
• Supervise, Mentor, and Develop Payroll Team
  • Review team output for accuracy, completeness, and adherence to deadlines
• Process and/or Review and Approve Payroll Transactions
  • New hires, separations, pay adjustments, and retroactive changes
• Final Validation and Sign-off on Payroll
  • Prior to transmission processed by the team
• Escalate Policy Decisions, Regulatory Interpretation, and Department-Level Strategy
  • Complex payroll inquiries, ensuring timely and professional resolution
• Generate and Review Payroll Reports and Analytics
  • Flag trends, anomalies, and/or risks to management
• Oversee and Assist with Processing Manual and Off-Cycle Payments
  • Wire requests, ensuring appropriate approvals and controls
• Compliance & Regulatory Oversight
  • Monitor day-to-day adherence to federal, state, local, and international payroll requirements
  • Support management in statutory filings and year-end requirements
• Oversee and Maintain Audit-Ready Documentation
  • Enforce internal controls, including segregation of duties and approval workflows
• Process Review, Reporting & Continuous Improvement
  • Recommend process improvements to management and assist with the implementation of approved changes
• Foster a Collaborative, Responsive, and Solutions-Oriented Team Environment
  • Ensure strict adherence to confidentiality and data security standards
• Partner with Accounting Team
  • To support payroll related reconciliations and ensure completion
• Support Administration of Time and Attendance Systems
  • Manage and maintain time and attendance systems

Qualifications & Required Experience

• Bachelor's degree preferred
• Minimum of 6-8 years of payroll experience required, including 1-2 years leading or mentoring payroll staff
• Proven experience processing multi-state and international payrolls in a multi-entity environment
• Experience managing multiple payroll groups and frequencies simultaneously
• Experience in a professional services or law firm environment preferred
• Prior processing experience with UKG required
• International payroll experience (U.K. and Singapore) strongly preferred
• Fundamental Payroll Certificate (FPC) or Certified Payroll Professional (CPP) certification a plus

Skills & Competencies

• Working knowledge of multi-state and international payroll compliance (U.S., U.K., and Singapore)
• Demonstrated supervisory experience with the ability to lead, coach, and develop a team
• Strong analytical, problem-solving, and decision-making skills
• High attention to detail and commitment to accuracy and internal controls
• Ability to manage multiple priorities and meet strict deadlines
• Effective communication and stakeholder management skills
• Strong organizational and time management capabilities in a deadline-driven environment
• Proactive, solutions-oriented mindset with a focus on continuous improvement
• Advanced Excel skills (XLOOKUP, VLOOKUP, Pivot Tables, SUMIFS, etc.)

Compensation

$95,000/yr. to $115,000/yr.

Benefits

• Competitive Salary
• Discretionary annual bonus program
• Retirement Planning
• Health and Wellness
• Paid Time Off
• Professional Development
• Employee Recognition
• Work-Life Balance
• Additional Perks