Payroll Supervisor

About the role

The Union Payroll Supervisor is responsible for ensuring accurate and timely payroll processing, as well as compliance with applicable payroll laws, tax requirements, and legal filings. This hands-on role oversees payroll processing and related procedures across multiple locations.

Responsibilities

• Prepares payroll files for agency payments related to garnishments and collections.
• Processes payroll data, including earnings, taxes, deductions, and adjustments.
• Manages payroll procedures.
• Pays terminal employees in the conventional, cruise, and container divisions promptly in accordance with union contracts and approved exceptions.
• Performs day-to-day payroll preparation and processing.
• Reviews payroll records and reports, and resolves issues before preparing weekend, month-end, quarter-end, and year-end reports.
• Prioritizes, reviews, and approves all billable payroll before submission to the billing departments.
• Maintains accurate interfaces between ILA dispatching systems and the time and labor system.
• Maintains accurate CBA's pay rates in the time and labor database and the payroll system.
• Maintains accurate interfaces between ILA dispatching systems and the time and labor system.
• Ensures payroll staff research and resolve shortage claims from terminals, union associations, or payees.
• Maintains accurate interfaces between ILA dispatching systems and the time and labor system.
• Supports team members in developing the skills and performance capabilities needed to meet business and individual development goals.
• Trains team members in new or updated operating procedures and policies.
• Affirms and releases the manual off-cycle check payments.
• Ensures compliance with unclaimed payroll property checks.
• Prepares accurate and timely year-end reporting, including W-2 and W-2c forms, as needed.
• Performs other duties as assigned by management.

Qualifications

• Associate’s degree preferred.
• 4-6 years of experience in processing high-volume complex payrolls, preferred.
• Experience with ILA CBAs and ILA payroll (union payroll processes).
• Must be able to work under weekly deadline pressures, quarter-end, and year-end activities related to payroll accounting.
• Working knowledge of WFM Timekeeping, ADP-EV6.
• Experience with Dayforce payroll system implementation is a plus.
• Working knowledge of payroll best practices.
• Strong PC skills, including proficiency in Excel.
• Strong knowledge of federal and state regulations.
• Ability to deal sensitively with confidential material.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of management.
• Decision-making, problem-solving, and analytical skills.
• Organizational, multi-tasking, and prioritizing skills.
• High degree of professionalism.
• Strong work ethic and collaborator.
• Ability to work weekends and holidays as needed based on operational and contractual requirements.

Supervisory Responsibilities

No

Benefits

• Medical, dental, and vision insurance.
• Basic life and accidental death insurance.
• Paid disability insurance, including paid parental leave if eligible.
• An Employee Assistance Program.
• Paid sick and vacation time, and company holidays if eligible.
• Paid bereavement leave.
• Paid jury duty.
• Eligible employees can enroll in our company's 401k plan, as well as a retirement plan.
• Discretionary and/or metric-based bonuses dependent on their position.