Payroll Supervisor

Fair Labor Standards Act Status: Exempt. Reports to Director of Business/Benefits. Supervises all Payroll and Benefits non-exempt staff.

About the role

Supervises Payroll and Benefits staff, ensuring that all processes are executed appropriately and in a timely manner. Operates as the subject matter expert and escalation point to resolve issues and continuously looks for improvements in operational processes, designing and implementing those initiatives. Optimizes the contribution of the team through coaching, counseling, and implements workable solutions to business issues/problems with minimum referral to management. Conducts work planning, estimation, and prioritization to optimize performance of the team and works with Director of Business/Benefits to define standards and reusable approaches for operations. Manages effective internal/external client relationships within own area of responsibility and builds client relationships in the wider group or unit.

Responsibilities

• Interprets day-to-day business objectives and preparation/execution of operational practices/work programs.
• Serves as the primary liaison with Human Resources for employee pay and benefits.
• Monitors and directs workloads of payroll and benefit staff.
• Identifies process improvement initiatives and defines standards for new processes.
• Responsible for all activities necessary to process and distribute payrolls in a complex environment, including auditing, funding, payroll tax and withholding reports, reconciliations, and supervising support staff.
• Evaluates, selects, configures, and maintains HRIS/Payroll, Time & Attendance, and related systems, ensuring compliance with all regulations and company policies.
• Supports all internal and external audits related to payroll and benefits.
• Researches, resolves, and responds to inquiries and/or discrepancies as requested by internal and external customers.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Reviews and approves payroll and related expenditures prior to release for adherence to board policies and administrative procedures.
• Supervises staff for accurate, timely updates and maintenance of employee payroll and benefits files, e.g., new hires, terminations, open enrollment, and miscellaneous changes.
• Extensive knowledge required for the following products: self-funded and fully insured worker compensation, medical, dental, vision, life insurance, LTD, FSA, and 403b/457b plans.
• Ensures compliance with government requirements, e.g., ACA, DOL, IRS, etc.
• Works with various insurance carriers, administrators, service providers, and consultants to optimize benefit program results.
• Directs in-house administration of COBRA, FMLA, HIPAA, leaves of absence.
• Directs development and preparation of all employee benefit-related communication material including: benefit summary material, open enrollment information packets, plan change notifications, assorted updates, and required communications.
• Contributes to team effort by accomplishing related projects as needed.
• Makes recommendations for the assignment of and termination of employment for all personnel encompassed within the area of operations.
• Other duties as assigned.

Qualifications and Skills

• Bachelor’s degree in Human Resources, Business Administration, or related field preferred, or comparable certification in payroll or benefits.
• Minimum of 5 years of payroll and benefits experience.
• Minimum of 3 years of payroll or benefits supervisor experience.
• Related experience in a school district or comparable governmental environment preferred.
• Demonstrated coaching/mentoring skills and issue management/problem-solving skills.
• Strong customer service skills.
• Strong organization skills, attention to detail, and follow-through to resolve outstanding issues.
• Strong time management skills.
• Strong written and verbal communication skills; appropriately communicates with all levels of customers from employees to administration.
• Ability to adapt to a changing environment and support multiple clients.
• Ability to analyze/interpret data and take appropriate action.
• Advanced computer skills and experience required, particularly in Microsoft Office products and payroll software applications.
• Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position.

Pay

12-month salary range: $82,000 – $89,000.

Terms of Employment

Payroll/Benefits Supervisor will be employed for twelve-month positions. The salary and work year will be established annually by the Board of Education.