Payroll Specialist (US)

About the role

This is a hybrid role with 2 days per week working from our Waltham office.

Responsibilities

• Be responsible for the final input and validation of payroll data.
• Work with external payroll vendors to ensure accurate, end-to-end payroll processing for US entities, as well as some other international company locations, if required.
• Obtain necessary approvals and authorizations for salary transfers in accordance with company policies and banking regulations.
• Ensure proper calculation and treatment of payroll taxes and employee benefits.
• Manage employee payroll inquiries and act as the liaison with payroll providers to resolve any issues.
• Handle new state tax registrations in the US when employees reside in states where the company is not yet registered.
• Ensure employees’ personal and tax information is correct in the payroll system.
• Work with external vendors to administer 401K plans.
• Process wage garnishments and mandatory deductions in compliance with US law.
• In cooperation with external payroll provider ensure timely and accurate quarterly payroll filings and year-end reporting.
• Maintain the global payroll system and collaborate with vendors and internal teams to implement system upgrades, modifications and integrations.
• Ensure that all payroll data is complete and accurate in a timely manner.
• Provide payroll data and insights for management reporting.
• Collaborate in internal and external audits related to payroll to ensure compliance.
• Work with cross-functional teams to drive automation, innovation, and continuous improvement in payroll processing and reporting.
• Participate in special projects related to payroll.

Qualifications

• 3–5 years of experience as a Payroll Specialist within an international company in the US.
• Strong knowledge of US payroll, including federal and state-specific compliance. Knowledge of the payroll processing in other countries is a plus.
• Excellent knowledge of US labor law, payroll, 401K regulations and Fringe benefits and Cafeteria Plans.
• Experience with HRM and payroll systems (e.g., ADP solutions, WFN), as well as standard MS Office tools; advanced Excel skills are required.
• Strong communication skills and ability to work collaboratively across teams.
• Creative, open-minded and flexible approach to payroll challenges.
• Experience in the Payroll department of an IT company is a plus.

Benefits

• 5-week vacation;
• 401(k) plan with company matching;
• Health insurance with 90% of the premium covered by the employer;
• Flexible hours and possibility to work from home;
• Hybrid work from your home in any location where JetBrains' offices are.

Pay

The base salary range (per year) for this position in the posted work location(s) is $61,000 - $80,000 USD.

Schedule

This is a hybrid role with 2 days per week working from our Waltham office.