Payroll Specialist II

Major Areas of Responsibility

• Process payroll for domestic, multi-state operations as well as review payroll reports from third party agencies that manage payroll.
• Prepares filing of required reports and/or payments to other organizations and individual employees.
• Ensures that all taxes, Social Security contributions, contributions to employee benefit programs and other deductions are withheld from individual paychecks.
• Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions.
• Process transfer of payroll data which includes the review and approval of payroll deductions.
• Must be able to prepare payroll reports and comply with federal and state tax withholding requirements.
• Must be able to interface with various levels of personnel within the company.
• Resolve payroll discrepancies and balancing payroll accounts.
• Balance W-2 forms and taxes for all affiliates and divisions.
• Prepare and check monthly general ledger journal entries.
• Interpret company policies and government regulations affecting payroll procedures.
• Partner with the Corporate Treasury to generate the appropriate wire transfer documents and monitor that bank transactions are generated in a timely manner.
• Aid in the monthly accounting close processes.
• Provide executive management team with payroll reports and special projects as needed.
• Support internal/external audits, SOX, JSOX compliance processes.
• Facilitate employee understanding of payroll procedures.
• Stay current with laws and regulations to ensure compliance.
• Maintain current on Payroll system to achieve alignment and ensure effective accounting support.
• Other duties, assignments and specific projects may be assigned at the discretion of executive management.

Education & Experience

• Bachelor’s degree in related fields such as Accounting or Business is preferred or equivalent work experience.
• Minimum of 5-7 years of progressively responsible payroll processing experience.
• ADP© Workforce Now and SAP experience preferred.
• Must have a strong background in payroll systems, payroll report writing and Microsoft Excel.
• CPP certification preferred, but not required.
• Material Handling/manufacturing company is preferred, but not required.
• Strong PC skills including proficiency in Excel.
• Be a strong team player.
• Working knowledge of Kronos a plus.
• Have excellent interpersonal and communication skills.
• Have the ability to analyze problems and provide problem resolutions.
• Have solid analytical and decision-making skills.
• Effective verbal and written communication skills include the ability to present findings in a clear, concise manner.
• Exceptional organization skills with the ability to plan, schedule, meet deadlines in a fast-paced environment and work well under pressure.
• Ability to read, analyze and interpret common technical journals, financial reports and legal documents.
• Ability to respond to common inquiries or complaints from employees and regulatory agencies.