Payroll Specialist - Corporate Services

About Us

At Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life’s essential infrastructure and institutions. What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we’re a community built on commitment, integrity, respect, and teamwork.

About You

• Minimum of 5 years’ hands-on full-cycle payroll processing experience
• Associate’s or bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred
• Extensive knowledge of multi-state payroll tax laws and regulations
• Proficiency with payroll software systems and Microsoft Excel
• Experience in the professional services industry and/or with Deltek Vantagepoint is a plus
• Strong attention to detail and ability to manage multiple tasks simultaneously
• Excellent communication and problem-solving skills
• Able to maintain confidentiality and handle sensitive information with discretion
• Payroll certification such as FPC, CPP, or equivalent is a plus
• Experience working in a complex, multi-state environment is preferred
• Familiarity with timekeeping systems and benefits administration is preferred

About The Role

• Process accurate and timely payroll for employees across multiple states, including regular and off-cycle runs
• Calculate and withhold federal, state, and local taxes ensuring compliance with varying multi-state regulations
• Prepare and file payroll tax returns and related reports on time
• Reconcile payroll accounts and resolve discrepancies related to tax withholdings and deductions
• Maintain up-to-date knowledge of changing payroll laws and regulations for all applicable states
• Collaborate with HR and finance teams to ensure employee records and payroll data accuracy
• Assist with audits related to payroll and tax compliance
• Respond to employee inquiries regarding payroll, tax deductions, and benefits
• Support year-end payroll activities including W-2 and 1099 preparation

Why Gresham Smith?

• Professional Growth: In-house learning, tuition reimbursement, licensure support, professional organization engagement
• Culture that Cares: 93% of employees say they feel cared for and 96% are confident in our future success
• Competitive Benefits: Flexible schedules and generous PTO, healthcare (medical, dental, vision, wellness programs), 401(k) with company match, short- and long-term disability, paid life and AD&D, supplemental, critical care, pet, legal and ID theft insurance, family planning and parental leave, mass/public transit program, telemedicine and employee assistance program

Join Us

• If you’re excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we’d love to hear from you.