Payroll Specialist - Baxter Shared Services

About the Role

At Baxter Shared Services, our mission is to create a powerhouse of high-impact teams and leaders, deliver an exceptional and unforgettable experience for every guest every time, elevate and grow our manufacturer brands in our markets, and operate with discipline and focus to achieve operational and financial success. We are challenging the norm when it comes to both the car buying process and the employee experience. As a Payroll Specialist, you will process multi-location payroll with a high degree of accuracy, confidentiality, and attention to detail. You will serve as a trusted payroll resource for employees, managers, and dealership leadership by providing exceptional customer service, resolving payroll inquiries, and ensuring compliance with company policies and federal and state laws.

We value individuals who:

• Stay curious by seeking different perspectives, learning constantly, and adapting quickly
• Make it matter by maximizing impact and focusing on what matters most
• Win together by operating with a team-first perspective
• Are caring by genuinely caring for and supporting others
• Act with courage by choosing courage over comfort in decisions and actions, even when it is hard to do

At Baxter Shared Services, we encourage and support career development, job opportunities across multiple professions, an inclusive culture where everyone is a leader (from entry level up to general management), and an almost obsessive focus on the employee and guest experience.

Responsibilities

• Perform timely and accurate payroll data entry and maintenance within Paylocity, including employee changes, timekeeping adjustments, historical corrections, and payroll-related updates while ensuring data integrity.
• Provide exceptional customer service and support to employees, managers, and dealership leadership regarding payroll inquiries, pay plans, commissions, bonuses, garnishments, and other payroll-related matters.
• Administer employee garnishments in compliance with applicable federal, state, and local regulations.
• Process manual checks, stop payments, voids, direct deposit reversals, and retroactive pay adjustments in accordance with established procedures.
• Perform payroll audits and reviews before and after payroll processing to identify errors, discrepancies, compliance risks, and payroll exceptions. Research findings, resolve issues, and ensure payroll accuracy and compliance with company policies and applicable laws.
• Review and audit time and attendance records, partnering with managers and controllers to resolve missing punches, timecard discrepancies, minimum wage exceptions, and other payroll-related issues.
• Collaborate with dealership leadership regarding payroll-related requests, including pay plans, commissions, bonuses, and other compensation matters.
• Assist with employment verification requests and maintain payroll records through document scanning, filing, and organization.
• Partner with Human Resources on benefits administration, new hire processing, and employee data maintenance.
• Identify payroll process improvement opportunities and escalate concerns or compliance risks to management as appropriate.
• Perform additional duties, special projects, and responsibilities as assigned.

Requirements

• Must be at least 18 years of age and have a valid driver’s license to operate a motor vehicle.
• Bachelor’s degree or equivalent experience required.
• Previous Paylocity experience preferred.
• Must maintain confidentiality, ability to handle multiple projects, ability to meet deadlines, and deliver excellent customer service skills.

Qualifications

• 2+ years of payroll experience preferred.
• Experience with multiple types of payroll systems is a plus (e.g., ADP, Paycom, UKG).
• Demonstrated experience with audits, garnishments, and hands-on payroll processing.

Benefits

• Market-leading medical plans including PPO, HSA, and FSA options.
• Multiple Dental (includes orthodontics) and Vision plans.
• Varying Vacation and Sick Leave available Day 1.
• 4 Week-Paid Parental Leave available Day 1.
• 401(k) Match with 100% vesting after 1 year and immediate eligibility at age 18.
• Short- and Long-Term Disability options.
• Accident and Critical Illness Plans.
• Basic Life, Pet, Legal, & Identity Insurance.
• Training and Development Opportunities for All Employees.
• Extensive Employee Discounts: Vehicle purchases, parts, service, hotels, travel, and more.
• Educational Reimbursement: General and specialized technical automotive degrees.
• Employee Assistance Programs.
• Paid Holidays: New Year’s Day, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving, Christmas Eve, & Christmas Day.

Schedule

Monday - Friday: Flexible hours between 7am-6pm; 1-day remote work upon demonstrating proficiency in the role.

About the Company

Baxter Auto Group is one of the nation's leading automotive retail groups, serving the metro areas of Omaha, Lincoln, Kansas City, Colorado Springs, and Madison. The company operates 20 dealerships and represents eight of the nation's top automotive brands, including Ford, Lexus, Toyota, Audi, Volkswagen, Honda, Subaru, and Mercedes-Benz. Baxter Auto believes its exceptional employees truly distinguish the company in the marketplace. It continually invests in maintaining a remarkable employee experience, including industry-leading benefits, a flexible work-life balance, and an experience centered around four key pillars: purpose, growth, well-being, and belonging.