Payroll Specialist

Position Highlights

• $27.01-$33.09/hour DOE with the ability to go higher for highly experienced candidates.
• 100% employer-paid health insurance, including medical, dental, vision, Rx, 24/7 telemedicine.
• Profit sharing & 403(b) retirement plan available.
• Generous PTO, 8 paid holidays, and much more!

What You'll Do

• Maintains the confidentiality and accuracy of payroll information.
• Collects information, makes calculations, and enters timesheet data within required department timelines.
• Reviews timesheets and other data to detect and reconcile payroll discrepancies.
• Validates and processes payroll for top management and Contracted Providers, including the payment of relocation, hiring, stipends, and other supplemental payments.
• Works with HR Benefits & Leave Department to ensure Payroll staff are up to date with any changes to policies.
• Maintains knowledge of state and federal leave laws and uses critical thinking as they apply to payroll payments and employee absence.
• Performs actions necessary to track and pay state leave time per regulations.
• Participates in payroll system updates and ensures compliance with evolving regulations by performing system testing, validation, and necessary adjustments.
• Coordinates the payroll batch process for each pay period.
• Audits payroll pre-check reports and alerts Payroll Clerks to problems or errors.
• Enters and updates employee changes in status, address, exemptions, job title, department transfers, deductions, direct deposit and/or salary in the payroll system.
• Collaborates with IT and HRIS teams to troubleshoot and resolve payroll system issues, ensuring seamless functionality and data integrity.
• Prepares and distributes payroll reports for the organization's various locations in multiple states.
• Generates accrual entries as required.
• Reconciles assigned payroll general ledger liability accounts.
• Assists in compiling payroll audit samples for annual Corp and Profit-Sharing audits.
• Submits direct deposit file to bank for distribution to employee accounts.
• Assists in annual contribution report and submitting contribution for senior retirement plan.
• Maintains knowledge of state and local payroll tax laws and regulations.
• Assist in processing payroll tax deposits, tax withholdings and quarterly reporting to multiple states.
• Creates and keeps up to date standard operational procedures for payroll department.
• Responds to and resolves questions from internal staff and external entities such as creditors.
• Provides information about deductions, benefits, and procedures to internal staff and external entities as needed.
• Stores and files payroll information according to policy.
• Works closely with retirement broker on various provider benefits and retirement plans payments.
• Processes 403b and 457b contributions to investment firms.
• Assists the Payroll Supervisor in submitting legal filings and benefit payments.
• Assists with HRIS Payroll/Timekeeping system administration, supporting system enhancements, conducting regression tests, and validating system updates before deployment.
• Analyzes payroll system performance, identifies inefficiencies, and recommends improvements to optimize workflows and accuracy.
• Supports Payroll Clerk I and Payroll Clerk II by providing technical assistance and clarification of payroll processes as needed.
• Performs other duties as assigned.

Qualifications

• Associate's Degree in Accounting or related subject required. High School Diploma/GED and an additional two years' experience in accounting or payroll may be substituted for the required degree.
• Three years' experience in payroll using relevant payroll software and databases.
• Proficient with UKGPro or a comparable HRIS/Payroll system preferred.
• Skills to prioritize work and handle a variety of tasks simultaneously.
• Skills to work independently with minimal supervision.
• Handles confidential information with discretion.
• Strong attention to detail and high level of accuracy.
• Strong organization skills.
• Effective verbal and written communication skills.
• Intermediate proficiency with Excel.
• Basic proficiency with a variety of computer programs including Microsoft Outlook and Word.