Payroll Specialist

Primary Job Responsibilities

• Process and review bi-weekly, semi-monthly, and monthly payrolls.
• Review/validate data which affects payroll, including timesheet discrepancies and wage calculations.
• Verify employee information including direct deposit and tax forms.
• Prepare payroll reports for finance, HR, and leadership teams.
• Audit payroll transactions and identify discrepancies or process improvements.
• Maintain employee payroll records and ensure confidentiality of sensitive information.
• Process wage garnishments and liens in accordance with applicable federal and state laws.
• Research, analyze, and resolve payroll-related issues and inquiries.
• Communicate with employees and other departments in a professional manner to answer questions and resolve problems.
• Assist with quarterly payroll tax filings and year-end reporting, including Forms W-2.
• Ensure compliance with federal, state, and company payroll policies.
• Establish payroll tax accounts and configure state tax codes within UKG while maintaining knowledge of applicable state payroll regulations and requirements.
• Coincide with HR and Finance departments on payroll changes and updates.
• Develop and document payroll procedures and internal controls.

Education and Experience

• Associate's degree required; Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.
• 3+ years of payroll processing experience.
• Ability to quickly learn and utilize all necessary software programs. Preferred experience in UKG Ready.
• Proficient in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUP, and basic data analysis functions.
• Ability to multi-task and work under tight deadlines with flexibility.
• Excellent customer service skills are required.
• Provide timely and professional customer service to employees and managers regarding payroll matters.
• Attention to detail, well-developed written and verbal communication skills, ability to take initiative, as well as excellent time management and prioritization abilities is required.

Physical Requirements

• Work consistently requires walking, standing, sitting, lifting, reaching, stooping, bending, pushing, and pulling.
• Prolonged periods of sitting and working at a computer.
• Ability to occasionally lift up to 10 pounds.
• Ability to concentrate on details.