Payroll Specialist

About the role

The Payroll Specialist is part of the Finance Department and is responsible for supporting preparation and disbursement of bi-weekly payroll, including garnishments, benefits, and taxes to approximately 800+ employees consistent with federal and state wage and hour laws.

Responsibilities

• Aid in ensuring bi-weekly employee payroll is processed accurately, on time, and through the appropriate channels.
• Support the development and implementation of quality and internal controls and efficient workflows to process, maintain, and track employee department assignments, compensation, deductions, payroll vouchers, and payroll related clearing accounts.
• Aid in the monthly, quarterly, and year-end processes, including Worker’s Compensation audits.
• Aid in the timely transmittal or processing of funds after payroll, such as payroll taxes, retirement contributions, and garnishments.
• Aid in compliance with all local, state, and federal laws regarding payroll and reporting.
• Aid in the preparation and submission of comprehensive federal and state quarterly and annual reports, such as 941, W-2, W-3, DE-9.
• Aid in the calculation, deduction, and reconciliation of garnishments, tax levies, and general deductions.
• Aid in maintaining the accuracy of accruals, utilization, and award bank balances such as sick, vacation, and other paid time off.
• Aid in the accuracy and timely payment of termination pay.
• Aid as an expert in time and attendance rules and the accuracy of employee pay.
• Aid in the distribution and collection of functional timesheets for each payroll as per government grant requirements.
• Aid in the creation of payroll reports and summaries to assist management with accounting, data analysis, budgeting/reporting process, and documentation for audit projects.
• Aid in the maintenance of systems that keep employee confidence and protect payroll operations by ensuring accuracy of payroll information and keeping information confidential.
• Aid in maintaining systems that provide timely responses to employee questions and requests.
• Aid in the maintenance of payroll guidelines and updates to policies and procedures.
• Work with grants and billing team to ensure the accuracy of department and contract allocations in the payroll system.
• Aid in the preparation of training documentation and presentations to assist all employees with utilization of the payroll system.
• Aid in the creation and delivery of weekly Time and Attendance Training during New Employee Orientation.
• Maintain professional and technical knowledge by attending educational workshops, networking, and professional organizations.

  Qualifications

  • High School Diploma or GED or Equivalent
  • Strong knowledge and understanding of related state and federal laws and regulations required.
  • Ability to perform mathematical and data processing tasks rapidly and accurately.
  • Strong administrative skills with a high level of attention to detail, ensuring thorough, accurate, and high-quality work.
  • Excellent computer skills with proficiency in Microsoft Office software (especially Excel).
  • A highly motivated self-starter, with ability to coordinate multiple projects/tasks at once.
  • Excellent written and verbal communication skills.
  • Able to manage multiple tasks and responsibilities and meet deadlines.
  • Problem solving and conflict resolution skills, and professional judgment.
  • Flexible, adaptable, and capable of working in a fast-paced, professional environment.
  • Must be able to maintain confidentiality and appropriately handle sensitive information.
  • High degree of ethics and integrity.
  • Strong customer service orientation required. Must possess a courteous and professional demeanor and exhibit good judgment when assisting/interacting with others.

  Preferred Qualifications

  • Bachelor’s in relevant field preferred; education requirements may be substituted with comparable work experience.
  • Actively working toward payroll certification.
  • Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).
  • Two years’ experience processing payroll for mid- to large-size organizations of 200 to 700+ employees.
  • Prior experience with Ceridian/Dayforce payroll system.
  • Non-Profit experience preferred.
  • Bilingual Spanish.