Payroll Specialist

Responsibilities

• Point of contact for employees regarding payroll and time calculations.
• Interprets payroll policies and procedures to company employees of all levels.
• Receives and responds in a timely fashion to telephone, e-mail inquiries and mail.
• Acts like an internal subject matter expert on issues of moderate complexity.
• Trains new managers and employees on ADP Workforce Now time and attendance functionality.
• Processes information in ADP Workforce Now; information may include commissions, bonuses, or other compensation, time worked, retroactive earnings, deductions, and other required information.
• Responsible for the preparation and processing of multi-state and bi-weekly payroll runs including entering time and validating payroll prior to transmission.
• Analysis, preparation, and entry of all payroll exceptions to produce accurate and timely payroll.
• Works with managers for timecard accuracy and corrections.
• Ensures timecard and payroll policies are followed.
• Processes stop payments, direct deposit reversals and direct deposit returns.
• Processes garnishments, support withholdings, liens, 401K loans and other payroll related deductions.
• Pairs with site controllers on set-up and maintenance of general ledger.
• Maintains Time Clocks and Timeclock Configurations.
• Works with benefit team after Open Enrollments and verifies insurance deductions in ADP.
• Verifies calculation of wages, overtime, and deductions to ensure compliance with federal and state laws.
• Verifies 401(k) deferrals, changes, and loans in payroll system.
• Confirms bi-weekly payroll contributions on Principal site and authorizes debit from designated bank accounts.
• Prepares Monthly Metrics & Reports: Headcount, Worker’s Comp, PTO Liability, and additional reports as needed.
• Generating customized payroll reports as needed.
• Responds to employee verifications of employments (VOE).

Qualifications

• Bachelor’s Degree preferred.
• Knowledge of multi-state, and multi-divisional, payroll.
• 3+ years’ previous experience with HRIS and automated payroll systems for 500+ employees.
• Superior organizational skills, attention to detail, and ability to prioritize and manage multiple tasks.
• Detail oriented, strong analytical skills, ability to detect inconsistencies in data, and ability to work with minimal supervision.
• Advanced Microsoft office skills (Excel, Word, and Outlook).
• Strong knowledge of current payroll related laws and regulations.
• Knowledge of the entire payroll process including but not limited to processing of: EFT, ACH, 940, 941, Employer Tax, W-2s, child support, and other wage garnishments.
• FPC or CPP certification preferred.
• Exposure to a high volume, and multi-task work environment required.
• Bi-lingual is a plus (Spanish/English).
• Office Equipment, Database & Query Software, ADP HRIS & Payroll System experience.