Payroll Specialist

About the role

We are seeking a detail-oriented Payroll Processor to support end-to-end payroll operations across multiple North and South America countries.

Responsibilities

• Ensures the accurate and timely processing of bi-weekly payroll(s) for both hourly and salaried employees in North America, and monthly payroll across entities in South America.
• Manage the Time and Absence system for approximately 2,800 employees.
• Process garnishments, employee tax and deduction elections.
• Interact with employees to resolve any questions or concerns related to payroll.
• Act as point person for employer response to internal and external audits related to employees, payroll and/or benefits (i.e., Workers’ Compensation audit, payroll SOPs, unemployment claims, etc.).
• Establish controls and auditing practices to ensure regulatory compliance with Federal, State and Local regulations, ERISA, DOL, HIPAA, etc.
• Audit employee and employer tax data within HRIS system. Identify discrepancies and correct them prior to the quarter-end filings to ensure accuracy.
• Reconcile quarterly tax returns.
• Responsible for verifying employee W-2s & corrective W-2Cs.
• Work directly with vendors as needed for troubleshooting and evaluation of system updates.
• Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.
• Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery;
• Completes routine and ad hoc reports.
• Follow established payroll processing guidelines, policies and procedures; periodically conduct training for Human Resources staff and Time and Absence Managers.
• Maintain records and calculation of fringe benefits associated with the personal use of a company vehicle.
• Prepare files for the Accounting Department: General Ledger, Headcount/Census reports, Accruals, etc.
• Complete other duties/projects as assigned.

Requirements

• Exceptional attention to detail.
• In-depth knowledge of payroll laws and regulations and other related areas of compliance.
• Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience.
• Experience with Workday HRIS; ADP WFN; ADP Celergo.
• Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment.
• Excellent interpersonal and communication skills with outstanding customer service skills.
• Must be highly motivated, able to work independently and as a member of a team.
• Ability to maintain a high level of confidentiality.
• Ability to meet deadlines and sort through information to resolve complex and abstract issues, and reconcile complicated and detailed data.
• Solid understanding of IRS, State, Federal record retention regulations.
• Commitment to tasks, able to maintain composure during stressful situations.