Payroll Specialist

Responsibilities

• Administer end-to-end payroll processing for roughly 500 employees, including both hourly and salaried team members across the U.S. and Canada.
• Calculate and apply wage garnishments accurately while ensuring compliance with applicable payroll regulations and internal policies.
• Oversee vacation, paid time off, and leave-related payroll adjustments to maintain correct employee balances and payments.
• Review and process employee expense submissions and travel reimbursements in alignment with payroll deadlines.
• Deliver payroll-related onboarding presentations for new employees, explaining pay procedures, timelines, and key policies.
• Respond to special payroll inquiries and resolve off-cycle requests with professionalism and attention to detail.
• Assist with month-end activities by preparing reconciliations, supporting payroll-related journal entries, and validating financial accuracy.
• Contribute to quarter-end and year-end audit support by organizing records, reviewing data, and addressing documentation needs.
• Partner in cross-training efforts with accounts payable to strengthen team coverage and operational continuity.

Requirements

• At least 3 years of experience managing full-cycle payroll in a high-volume environment.
• Proven background processing multi-state payroll for a workforce of more than 500 employees.
• Hands-on experience with ADP Workforce Now is required.
• Strong ability to work independently and take ownership of assigned payroll functions.
• Advanced Excel skills, including the use of pivot tables for payroll analysis and reporting.
• Knowledge of payroll practices for both hourly and salaried employees.
• Experience supporting payroll reconciliations, journal entries, and audit-related activities.