Payroll Specialist

About the Role

We are looking for a Payroll Specialist to join a service organization in Birmingham, Michigan in a Contract to Permanent role. This position is well suited for someone who can manage payroll activities with accuracy, support compliance reporting, and collaborate across teams in a deadline-driven environment. The ideal candidate brings strong payroll knowledge, sound accounting judgment, and a commitment to maintaining confidential employee and financial information.

Responsibilities

• Reconcile payroll-related balance sheet accounts every other week to confirm accuracy and resolve discrepancies promptly.
• Prepare and submit certified payroll billing details and required reports in accordance with applicable guidelines.
• Review monthly payroll and financial data across related systems, identify inconsistencies, and coordinate corrective action when needed.
• Maintain audit procedures and internal controls between payroll records and general ledger activity to support reliable financial reporting.
• Analyze complex payroll transactions and provide guidance to team members on proper accounting treatment.
• Conduct routine internal reviews of payroll processes and assemble supporting documentation for external audit requests.
• Partner in weekly validations of hours worked and earnings data to help ensure payroll is processed correctly and on schedule.
• Examine payroll files for completeness and accuracy before final review and submission to leadership, documenting results and escalating concerns as appropriate.
• Provide training and day-to-day support to less experienced payroll staff while promoting strong customer service and effective collaboration.

Requirements

• Bachelor’s degree or equivalent practical experience in payroll, accounting, or a related field.
• At least 5 years of experience working with payroll operations and timekeeping systems.
• Working knowledge of general ledger processes and core accounting principles.
• Experience processing multi-state payroll, including payroll taxes, garnishments, reconciliations, and related reporting.
• Proficiency with Microsoft Word, Microsoft Excel, and payroll platforms such as ADP Workforce Now.

Skills

• Strong organization, problem-solving, and communication skills with the ability to manage multiple priorities effectively.
• Knowledge of payroll, tax, and labor regulations with a high level of accuracy and attention to detail.
• Ability to build positive working relationships with employees, managers, vendors, and field office staff.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.