Payroll Specialist

We are looking for a detail-oriented Payroll Specialist to oversee accurate and timely payroll operations for employees across multiple Canadian provinces while supporting a high standard of compliance. This role is based in the Morristown, New Jersey area and is ideal for someone who can balance day-to-day payroll execution with analytical problem-solving, reporting, and process improvement.

Responsibilities

• Administer weekly and biweekly payroll cycles in accordance with company policies and applicable Canadian payroll legislation across multiple jurisdictions.
• Coordinate the preparation and submission of payroll data to external providers for items such as special payments, deductions, taxable benefits, and imputed income.
• Interpret provincial and territorial employment standards to process items including overtime-related premiums, vacation earnings, statutory holiday pay, and retroactive payroll adjustments correctly.
• Review and complete payroll corrections, maintain accurate year-to-date balances, and prepare year-end payroll documents including T4s, T4As, Relevé 1 forms, and related amendments when needed.
• Compile records, reconciliations, and supporting documentation for tax filings, legal matters, and internal or external audit requests.
• Investigate payroll, tax, and compensation issues by analyzing data, resolving discrepancies, and confirming proper application of statutory deductions and employer remittances across jurisdictions.
• Manage payroll-related banking activities and help ensure timely and accurate funding and payment processing.
• Produce payroll reports, summaries, and forecasts for leadership and other business partners as requested.
• Contribute to special projects that improve payroll operations, including workflow optimization, automation initiatives, and the adoption of best practices.

Requirements

• 5 to 7+ years of payroll experience in a multi-provincial environment or a comparable payroll-focused role.
• Strong knowledge of Canadian federal and provincial payroll, employment, and tax requirements.
• Experience working with outsourced or managed payroll service providers is an asset.
• Hands-on proficiency with payroll and HR systems; experience with UKG Pro and Workday is preferred.
• Advanced Excel and database reporting skills with the ability to interpret and present payroll data effectively.
• Strong analytical and communication skills, with the ability to turn findings into practical solutions.
• Demonstrated ability to manage deadlines, maintain accuracy, and work both independently and collaboratively.
• U.S. payroll exposure is considered an advantage.

Benefits

• Medical, vision, dental, and life and disability insurance.
• Eligibility to enroll in our company 401(k) plan for contract/temporary professionals.