Payroll Specialist

Job Summary

The Payroll Specialist will work with a team to process multi-state full-cycle payroll processing for 500 weekly employees plus 400 biweekly employees and complete Certified Payroll Reports in various platforms.

Essential Duties & Responsibilities

• Work closely with leadership at multiple locations to deliver excellent customer service related to the entire payroll process
• Cook with database administrators, human resources, and other departments to ensure proper flow and maintenance of employee data
• Answer and resolve all payroll-related issues timely, escalate issues as necessary
• Able to review, monitor, and calculate wages, tax deductions, overtime, etc. based on state and federal laws and regulations
• Ensure proper coding on all earnings and deductions by labor allocations for accounting
• Process and monitor garnishment orders
• Maintain and document all transactions with processing payroll
• Gather and process data from other databases into HRIS
• Accurately enter and document changes as needed to ensure precise and timely payroll processing
• Ensure company is set up for all states necessary for employee/employer/unemployment taxing
• Balance payroll against other databases/reports
• Conduct payroll compliance checks ensuring employees are paid accurately and per Federal and State regulations
• Complete Certified Payroll Reports for assigned Prevailing Wage Jobs
• Continually upgrade knowledge and skill base related to the systems, processes, and requirements to maintain capabilities at the highest possible level
• Keep current with Federal and State tax changes as they occur
• Ensures that payroll related transactions follow external and internal policies
• Prepare, generate, and manage weekly, biweekly, monthly, quarterly, annually, and ad hoc reports as necessary
• Assist with special projects as needed

Qualifications

• Associate’s degree with 2 years’ experience while using a full-service payroll processing system (Paycom, etc.) or equivalent experience
• Multi-state payroll processing experience required
• High level of integrity
• Strong attention to accuracy and detail
• Strong interpersonal and communication skills
• Ability to work independently and as part of a team
• Strong organizational planning and time management skills
• Ability to protect confidential information
• Ability to perform in a fast-paced and flexible environment
• Customer service focused
• Strong analytical skills
• Excellent communication skills, both written and verbal
• High level of initiative and professionalism

Additional Preferred Qualifications, Certifications, Etc.

• Certified Payroll Professional Certification

Benefits & Perks

• Comprehensive Health Insurance
• Legal Shield, ID Shield, Pet Insurance
• Life & Disability Insurance
• Retirement Savings
• Paid Time Off (PTO)
• Paid Holidays
• Wellness Programs
• Discount Programs
• Company Merchandise Allowance
• Health Savings Accounts (HSA)
• Health Reimbursement Arrangement (HRA)
• Flexible Spending Accounts (FSA)
• Professional Development
• Culture & Recognition
• Tuition Reimbursement
• Professional & Career Growth
• Culture & Recognition
• Employee Spotlights
• Annual Service Excellence Awards
• Alignment Committee
• Philanthropy Opportunities
• Company Events
• Monthly New Hire Calls
• Monthly Newsletters
• Feedback Surveys
• Quarterly Town Halls