Payroll Specialist

Job Overview

Responsibilities

• Process biweekly payroll for all employees by using timesheets, leave requests, bonus files and other possible adjustments.
• Reviews and resolves issues related to missing/short hours timesheets, missing or incorrect tax setup, time and labor errors, etc.
• Affords assistance to employees and managers with timekeeping questions and issues; escalates complex issues to management for additional support.
• Ensures accurate completion of all payroll duties within established time parameters and in accordance with all policies and procedures, local, state, and federal laws.
• Manages tax withholding and deduction records for all federal, state, local or other employee or employer taxes. Ensures records are kept according to established timelines and procedures.
• Manages employee tax data, for new hires and existing employees, ensuring all necessary forms are submitted electronically where possible. Ensures completion of tax forms, direct deposit forms, and other payroll related forms as necessary.
• Reviews and processes wage garnishment requests, child support orders, and judgment requests within payroll system, and/or garnishment vendor system, ensuring accurate record keeping and deductions.
• Answers employee questions regarding paychecks, withholding tax issues or wage adjustments, and helps troubleshoot possible issues with pay.
• Prepares direct deposit transmittal information for review and approval by management.
• Prepares wire requests for tax payments for review and approval by management.
• Participates in the administration of programs to develop, adjust, and/or enhance payroll systems and procedures as required, due to changes in tax laws, regulations, and organizational pay policies or compensation initiatives.
• Participates in reconciliations for wages, taxes, and balances to support the quarterly and annual tax filings and employee tax statements (W-2s).
• May prepare tax returns and filings for review and approval by management.
• Researches local and state taxes in locations where company is expanding.
• Might assist NCUA Examiners, external and internal Auditors, and management with periodic examinations and audits.
• Other duties as assigned.

Qualifications

• Minimum of four (4) years of experience in payroll processing.
• Bachelor’s degree in Business, Finance, Accounting, Human Resources, or a related field.
• Strong knowledge of federal and state tax regulations.
• Experience with PeopleSoft Payroll highly preferred.
• Must be able to sustain knowledge of changing technology and industry practices as well as changes in wage and hour laws.
• Experience using AI tools is preferred.

Supervisory Responsibility

This position will not supervise employees.

Licenses and Certifications

Certified Payroll Professional (CPP) preferred.

Work Environment

While performing the duties of this job, the employee is regularly exposed to an indoor office setting with moderate noise.

Travel

The ability to travel to various worksites and be on-call will be required.

Pay Transparency

The anticipated starting salary range for this role is $52,200.00 - $104,536.00 This position is eligible for an organizational performance based annual bonus, subject to board discretion and approval. This position is eligible for an individual performance based annual bonus.

Benefits

At PenFed, we offer a robust benefits package designed to support you both personally and professionally. You’ll have access to comprehensive health, dental, and vision plans; paid time off; and family-friendly benefits like paid parental leave, care support, and fitness center access. Financial wellness is encouraged through features like a 401(k) match, employee loan discounts, and fully paid life and disability coverage. We also support growth via education assistance, community involvement, and volunteer opportunities.

Purpose

Helping members achieve their dreams since 1935.

Equal Employment Opportunity

PenFed management will maintain and observe personnel policies which will not discriminate or permit harassment or retaliation against a person because of race, color, creed, age, sex, gender, gender identity, gender expression, religion, national origin, ancestry, marital status, military or veteran status or obligation, the presence of a physical and/or mental disability or medical condition, genetic information, sexual orientation, and all statuses protected by applicable state or local law in all recruiting, hiring, training, compensation, overtime, position classifications, work assignments, facilities, promotions, transfers, employee treatment, and in all other terms and conditions of employment. PenFed will also prohibit retaliation against individuals for raising a complaint of discrimination or harassment or participating in an investigation of same.