Payroll Specialist

Responsibilities

• Payroll Processing: Process and reconcile bi-weekly or semi-monthly payroll within company payroll and timekeeping systems.
• Review Employee Timesheets: Review employee timesheets for completeness, proper approvals, and compliance with company policies.
• Accurate Allocation: Ensure accurate allocation of regular, overtime, and premium pay to the correct project codes.
• Compliance: Maintain compliance with federal, state, and local payroll tax requirements, including multi-state taxation.
• Timekeeping & Labor Reporting: Ensure all employee timesheets are submitted and approved according to company deadlines.
• Monitor Compliance: Monitor compliance with project-based time reporting standards to support accurate job costing and billing.
• Review Labor Distribution Reports: Review labor distribution reports to confirm hours are charged to appropriate projects and cost categories.
• Support Project Managers: Assist Project Managers and Project Accountants with labor corrections and reclassifications.
• Month-End Close: Support month-end close by ensuring labor postings are accurate and reconciled.
• Compensation & Financial Reporting: Track and calculate PTO accruals, flex time balances, and related payouts according to company policies.
• Final Pay & PTO Payouts: Process final pay and PTO payouts for employee terminations.
• Reconcile Registers: Reconcile payroll registers to the general ledger, including wage expenses, payroll taxes, and benefit deductions.
• Prepare Journal Entries: Prepare payroll-related journal entries such as PTO accruals, bonus accruals, and payroll liabilities.
• Year-End Processes: Assist with year-end payroll processes including W-2 preparation and reconciliation.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: 4+ years of payroll or accounting experience.
• Experience: Experience in an Architecture/Engineering or professional services firm strongly preferred.
• Skills: Strong attention to detail and accuracy, working knowledge of payroll regulations and tax compliance, ability to analyze payroll data and resolve discrepancies, strong communication and collaboration skills, high level of integrity and discretion when handling confidential information.