Payroll Specialist

About the role

The Payroll Specialist plays a critical role in our organization, ensuring the delivery of accurate and compliant payroll each week. This role is part of the Accounting team and works closely with the Human Resources team.

Key Responsibilities

• Manage full-cycle weekly payroll processing, ensuring accuracy and adherence to established deadlines
• Review weekly timesheets and coordinate with employees and approvers to ensure timely and accurate completion
• Maintain and update payroll data including deductions, reimbursements, raises, bonuses, per diem, and allowances
• Process payroll and investigate, resolve, and correct discrepancies or inaccuracies on a weekly basis
• Serve as a primary point of contact for employee and manager inquiries related to timekeeping, payroll, and prevailing wage requirements
• Maintain prevailing wage payroll processes, ensuring reporting and documentation comply with federal, state, client, and jobsite requirements
• Collaborate with internal and external auditors to meet project and compliance requirements, including reviewing audit reports and issuing corrections as needed
• Ensure payroll deductions, allowances, and reimbursements are accurate and aligned with employee elections and employer contributions
• Reconcile benefit and employee insurance billings
• Prepare labor reports, general ledger reports, and ad hoc payroll-related reporting as requested
• Manage expense reimbursement processes and ensure team members are proficient in the expense reimbursement software platform
• Support data generation and recordkeeping related to raises, bonuses, and total compensation

Core Competencies & Skills

• A systematic, compliance-driven approach to payroll administration
• Exceptional attention to detail to ensure accuracy and audit readiness
• Strong analytical and problem-solving skills related to payroll and accounting data
• A process-oriented mindset with strong systems and controls awareness

Required Qualifications & Experience

• Bachelor’s degree in accounting, business administration, or a related discipline (or Associate's Degree with 5 or more years of payroll experience)
• Three (3) or more years of experience in an accounting or payroll role with direct responsibility for payroll processing and reporting
• Experience with SaaS payroll software and expense management software
• A strong understanding of payroll regulations, wage and hour compliance, and internal controls

Preferred Experience

• With Miter payroll software
• American Payroll Association (APA) certification
• Prevailing wage payroll experience

Work Location & Travel

After the initial 90-day training period, this role is eligible for a hybrid work schedule. Travel is not required with the exception of company training and meetings.

Compensation Package

• Competitive base wages starting between $55,000 to $65,000 ($26.50 to $31.25 per hour) base per year, with annual review and bonus opportunity
• A comprehensive benefit package including medical insurance with employer contribution towards premium, employer paid life insurance, and employer paid long term disability
• 401k Retirement plan with 4% employer match and immediate vesting
• A generous paid time off (starting at 15 days per calendar year) and 8 paid holidays
• Financial insurance protection options which include short- and long-term disability, accidental death & dismemberment insurance, critical illness and accident insurance, legal and identity theft options, and pet insurance
• Community and Employee engagement events and initiatives