Payroll Specialist
About the role
At Mobile Air & Power Rentals, we provide innovative cooling, heating, dehumidification, and power solutions for our customers nationwide. We rent a wide range of equipment—including portable air conditioners, chillers, heaters, and generators—helping clients save time and money while enhancing their operations and events.
Position Overview
We are seeking a detail-oriented Payroll Specialist with strong experience in full-cycle payroll processing and multi-state payroll tax compliance. This role is responsible for ensuring accurate and timely payroll processing using ADP systems, maintaining compliance with federal, state, and local regulations, and supporting payroll-related audits and reporting.
Duties/Responsibilities
- Aid the Payroll & Benefits Manager in processing weekly and bi-weekly payroll using ADP systems
- Perform full-cycle payroll processing, including data entry, review, reconciliation, and final transmission
- Ensure compliance with all federal, state, and local payroll tax regulations across multiple states
- Respond to and resolve payroll tax notices and employee payroll-related inquiries
- Set up new hires in ADP and ensure proper I-9 compliance documentation
- Maintain accurate payroll records, including earnings, deductions, and garnishments
- Partner with HR and Finance teams on payroll-related matters such as benefits, compensation changes, and audits
- Auxiliary with year-end payroll processes including W-2s, ACA (1095) filings, and EEO reporting
- Auxiliary with system updates, testing, and process improvements within ADP
- Auxiliary with setup of new states, business entities, and payroll tax jurisdictions
- Auxiliary with 401(k) administration, including reporting, filings, census data, and audit support
- Ensure confidentiality and security of payroll data at all times
- Perform other related duties as assigned
Skills/Abilities
- Strong attention to detail with high accuracy in data entry and reconciliation
- Excellent organizational and time management skills with the ability to meet strict deadlines
- Strong problem-solving and analytical abilities
- Effective interpersonal and communication skills (written and verbal)
- Proficiency in Microsoft Excel
- Ability to work collaboratively across departments
Education/Experience
- Minimum of 3+ years of full-cycle payroll processing experience required
- Hands-on experience with ADP payroll systems (Workforce Now strongly preferred)
- Strong knowledge of multi-state payroll tax laws and compliance requirements
- Experience with year-end filings (W-2, ACA/1095, EEO reporting, etc.)
- Preferred: Certified Payroll Professional (CPP) designation
- Experience with payroll reconciliations and general ledger integration
- Familiarity with internal or external payroll audits
Physical Requirements
- Prolonged periods of sitting at a desk and working on a computer
- Collaborative, team-oriented setting
Work Environment
- Fast-paced environment with strict payroll deadlines
Work Schedule
This is a fully onsite role based in Brooklyn Center, MN. Monday to Friday, 8:00 AM to 5:00 PM. Occasional overtime may be required during peak payroll periods or year-end processing.
Benefits
Full-time position
Competitive pay with quarterly bonus opportunities
Laptop and company cellphone provided
Health, Vision, and Dental Insurance
Life Insurance
401(k) with company match
Paid time off (vacation, sick days, holidays)
Career development opportunities
Employee discount programs
Pay
TBD
Schedule
Monday to Friday, 8:00 AM to 5:00 PM. Occasional overtime may be required during peak payroll periods or year-end processing.
Benefits
Full-time position
Competitive pay with quarterly bonus opportunities
Laptop and company cellphone provided
Health, Vision, and Dental Insurance
Life Insurance
401(k) with company match
Paid time off (vacation, sick days, holidays)
Career development opportunities
Employee discount programs