Payroll Specialist

About the role

The Payroll Specialist will be responsible for processing employee payroll accurately and on time, ensuring compliance with company policies, labor laws, and regulatory requirements.

Responsibilities

• Biweekly Payroll Processing: Independently process biweekly payroll with accuracy and within specified deadlines. Validate employee hours, ensure proper use of Paid Time Off (PTO), and verify compliance with company policies before finalizing payroll.
• Employee Pay Guidance: Provide daily support and guidance to employees and department managers regarding payroll-related queries, ensuring clear communication of pay-related matters and addressing concerns promptly.
• Payroll Issue Resolution: Efficiently resolve payroll-related issues, including discrepancies in pay, deductions, and adjustments. Collaborate with employees and management to ensure timely and accurate corrections.
• Quarterly and Year-End Reporting: Coordinate and prepare quarterly and year-end payroll reports, ensuring compliance with regulatory requirements. Collaborate with HR and finance teams to verify accuracy and completeness.
• Collaboration with Human Resources: Work closely with HR to ensure that changes such as rate adjustments, tax modifications, benefit deductions, and employee status updates are processed accurately and on time, reflecting any necessary updates in the payroll system.
• Incentive and Additional Compensation Processing: Process requests for additional compensation, including incentives, bonuses, and overtime pay, ensuring these payments are made in accordance with company policy and are timely and accurate. Communicate with supervisors to gather the necessary data and address any discrepancies or concerns with finance management.
• Disability Payments Processing: Process both short-term and long-term disability payments within payroll deadlines, ensuring all payments are accurate and in compliance with internal policies.
• Compliance with Regulations: Maintain strict compliance with federal, state, and local payroll regulations. Stay up-to-date with changes in tax laws and regulations to ensure proper withholding, reporting, and payments.
• Leave Accrual Monitoring: Monitor employee leave accruals for accuracy, conducting regular audits to ensure compliance with company policies and legal requirements. Provide reports and resolve discrepancies as needed.
• Tax Jurisdiction Setup: Set up and maintain new tax jurisdictions (state, local, etc.) in the payroll system, ensuring correct tax calculations and deductions for employees in those areas.
• Cross-Departmental Backup: Serve as a backup for Accounts Payable and Accounts Receivable functions as needed, including processing check runs, reconciling credit card transactions in QuickBooks, and entering invoices.
• Audit Assistance: Assist with HR and payroll audits by ensuring employee data accuracy within the HRIS system. Work closely with HR and management to perform regular audits and data verification as requested.
• Perform other related duties as assigned.

Requirements

• Bachelor’s degree in a relevant field (e.g., Human Resources, Finance, Sales, Business Administration, Healthcare Administration, or related discipline) from an accredited institution preferred.
• Minimum of 2-3 years of relevant experience in the specific functional area (e.g., HR, Finance, Sales, Marketing, Operations, etc.).
• Experience in healthcare, correctional healthcare, or a regulated industry is preferred.
• Demonstrated success in applying function-specific skills (e.g., employee relations for HR, financial reporting for Finance, or sales strategy for Sales) is required.
• Knowledge of relevant industry-specific regulations, compliance standards, and best practices may be required, particularly for roles in highly regulated functions like HR and Finance.
• Relevant industry certifications based on the role (e.g., PHR, SHRM-CP, CPA, etc.).
• Active CPR/BLS certificate required (American Heart Association/American Red Cross guideline approved), if role is located in a correctional facility.

Qualifications

• Additional certifications or specialized training may be required depending on the function (e.g., Certified Human Resources Professional (PHR) for HR roles, Certified Public Accountant (CPA) for Finance roles, etc.).

Skills

• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite, especially Excel and Word.
• Ability to work independently and manage multiple tasks simultaneously.
• Strong problem-solving and analytical skills.
• Knowledge of payroll software and systems.

Benefits

• Competitive Pay and MVP Bonus Program
• Benefits package including Medical, Dental, and Vision insurance for you and your family
• PREFERRED Pharmacy Network options
• MDLIVE virtual Provider telehealth options
• Wellness program
• Health Savings Accounts and Health Reimbursement Account options with company match
• Employer-paid Life Insurance Policy/AD&D, Long-Term Disability and Short-Term Disability coverage
• Optional Voluntary coverage for Life Insurance, Accident, Critical Illness, and Hospital Indemnity plans
• Paid portion of Maternity Leaves
• Employee Assistance Program
• Generous Paid Time Off (PTO) including 10 Holidays and flexible Floating Holidays
• Participation in the MEDIKO 401(k) Retirement Plan with company match
• Employee Referral Bonuses
• Tuition Reimbursement Assistance Plan
• Free Continuing Education Access to Perks and Discounts at nationally recognized chains, service providers and retailers

Pay

Competitive Pay and MVP Bonus Program

Schedule

Full-time