Payroll Specialist

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Essential Functions

• Review and audit new hire and departure notifications from Dayforce to ensure the 100% accuracy of data entered in the payroll system. Any data correction required after the completion of the audit is communicated to Human Resources immediately.
• Update employee payroll records by entering changes to tax status and employee direct deposit information.
• Respond to employee inquiries regarding payroll.
• Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees’ wages in accordance with the order.
• Complete union and certified payroll reports in a timely manner.
• Perform other duties, as assigned.
• Be aware of, comply with, and enforce all Company policies.

Specific Skills Required

• Experience working with payroll applications; Viewpoint Spectrum and Dayforce payroll is preferred or experience with other cloud-based payroll systems (UKG, ADP, Workday).
• Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
• Strong proficiency in Microsoft Excel.
• Strong organizational skills with high attention to detail.
• Able to function and consistently meet deadlines in a fast-paced environment.
• Able to prioritize and solve problems.
• Information must be treated with the utmost confidentiality.
• Able to provide a high level of customer service in a professional and tactful manner.
• Proficiency with Microsoft Office.
• Strong written and verbal communication skills.

Specific Skills Preferred

• Sense of urgency with the ability to set priorities and build action plans to drive timely execution.
• Thorough, methodical and result-oriented with great attention to detail.
• Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points.
• Able to demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.
• Mathematical skills.
• Good judgment and decision-making skills.
• Able to effectively function both independently and as a member of a team.
• Strong analytical ability.
• Knowledge of union payroll and reporting.

Education And Experience

Requires a high school diploma, or equivalent, and 4 to 6 years of payroll experience.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at ta@wearelegence.com or your dedicated recruiter with the job title and requisition number.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.